Workplace Coordinator, Gloucester

LivaNova; Gloucester; On-site; GBP 9,000 - 13,000; Part time

Job summary

LivaNova is seeking a proactive Workplace Coordinator to support the Gloucester office on a part-time basis. The role spans office administration, workplace operations and employee support, Monday to Thursday, 9:30am–2:30pm.

Based in Gloucester, you’ll ensure a welcoming environment, support compliance and engage with teams across the UK, including the London Workplace Coordinator, to keep the site running smoothly.

Qualifications

• Experience in administrative, office coordination or business support roles.
• Excellent organisational skills with strong attention to detail.
• Ability to manage multiple priorities and work independently.
• Strong communication and interpersonal skills.
• Proactive, reliable and solution‑oriented approach.
• Experience with basic finance processes (purchase requisitions or expense reconciliation) would be an advantage.

Responsibilities

• Oversee the day-to-day running of the Gloucester office, ensuring a well-organised and welcoming workplace.
• Act as the primary point of contact for building and site-related matters, coordinating maintenance and liaising with vendors and contractors.
• Manage office operations, including stationery and refreshments, inventory and post distribution.
• Provide day-to-day administrative support, including onboarding activities for new employees.
• Raise purchase requisitions, support card reconciliation and expense submissions, and assist with internal systems and processes.
• Support site compliance activities, including audits, risk assessments, and safety coordination.
• Maintain Company Secretariat documentation and assist with compliance tools and platforms.
• Coordinate logistics for meetings and IT support clinics in the Gloucester office.
• Collaborate with London Workplace Coordinator to support employee engagement across the UK.

Skills

Administrative experience

Organisational skills

Multitasking

Communication skills

Independent work

Job description

As a global medtech company, we are driven by our Vision of changing the trajectory of lives for a new day and our Mission to create ingenious solutions that ignite patient turnarounds. Our relentless commitment to patients and strong legacy of innovation in healthcare are the foundation of our future. If you're looking for a new chance, a new beginning, a new trajectory, LivaNova is where your talent can truly thrive. Join our talented team members worldwide to become a pioneer of tomorrow—because at LivaNova, we don’t just treat conditions — we aspire to alter the course of lives.

About The Role

We are looking for an organised and proactive Workplace Coordinator to support the day-to-day running of our Gloucester office.

This is a part-time position (Monday to Thursday, 9:30am–2:30pm), ideal for someone looking for flexibility while enjoying a varied role across office administration, workplace operations and employee support.

Based in our Gloucester office, you'll play an important role in ensuring the site runs smoothly, providing a welcoming environment for employees and visitors, and supporting key administrative and compliance activities. You'll work closely with colleagues across the UK, including our London Workplace Coordinator.

What You'll Do

• Oversee the day-to-day running of the Gloucester office, ensuring a well‑organised, welcoming and efficient workplace for employees and visitors.
• Act as the primary point of contact for building and site‑related matters, coordinating maintenance requests and liaising with vendors and contractors as needed.
• Manage office operations, including ordering and replenishing stationery and refreshments, maintaining office inventory and stock levels, and coordinating incoming post and its distribution.
• Provide day‑to‑day administrative support to the Gloucester team, including supporting onboarding activities for new employees.
• Raise purchase requisitions (PRs), support PCard reconciliation and expense submissions, and assist with the administration of internal systems and processes, including phone systems, access control and fuel cards.
• Support site compliance activities, including ISO audits, risk assessments, fire safety and first aid coordination.
• Maintain Company Secretariat documentation and filing, support Dawn Raid preparedness and assist with the administration of relevant compliance tools and platforms.
• Coordinate logistics for meetings and activities taking place in the Gloucester office, working closely with IT to ensure meeting rooms and equipment are fully operational and coordinating periodic IT support clinics.
• Partner with the London Workplace Coordinator to support employee engagement initiatives across the UK and help create a positive workplace experience.

What You’ll Bring

• Previous experience in an administrative, office coordination or business support role.
• Excellent organisational skills with strong attention to detail.
• The ability to manage multiple priorities and work independently.
• Strong communication and interpersonal skills.
• A proactive, reliable and solution‑oriented approach.
• Experience with basic finance processes, such as purchase requisitions or expense reconciliation, would be an advantage.

Why Join Us?

This is an excellent opportunity to take ownership of a varied and rewarding part‑time role where you'll make a real impact on the day‑to‑day experience of our Gloucester office. If you enjoy keeping things organised, supporting others and creating a positive workplace environment, we'd love to hear from you.

Welcome to impact. Welcome to innovation. Welcome to your new life.