Administrator | RMB Chivenor (6 Month FTC)

Serco Canada Inc; Barnstaple; On-site; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Up to 6% contributory pension scheme

25 Days annual leave

Volunteer leave

One paid professional subscription

Life Assurance Policy

Employee discount and reward schemes

Job summary

VIVO is seeking an Administrator at RMB Chivenor for a 6-month FTC. The role covers administrative support across the site, CAFM workflow, PO management, and coordination of maintenance tasks.

You will organise meetings, prepare reports, and maintain filing systems while supporting HSE administration and access control. Occasional travel in the Southwest is required.

Qualifications

• NVQ Level 2 or equivalent practical experience.
• Good knowledge of Microsoft Office.
• Experience using a CAFM system.
• Full UK driving licence with occasional travel.

Responsibilities

• Manage work orders through CAFM from initiation to completion.
• Raise and receipting purchase orders.
• Coordinate planned maintenance and reactive tasks with Site Management Team.
• Organise appointments, meeting rooms, and visitors.
• Prepare reports, agendas, minutes and action logs.
• Maintain electronic and paper filing systems.
• Support Health and Safety administration and induction packs.
• Coordinate visitor access and gate bookings; manage post and stationery.
• Provide admin support to other departments as required.
• Arrange travel and accommodation as needed.

Skills

Organised

Adaptable

Attention to detail

Proactive

Interpersonal communication

Education

NVQ Level 2

Tools

Microsoft Office

CAFM system

Job description

Administrator | RMB Chivenor (6 Month FTC)

Location: Devon, EX31 4AZ, GB. Contract: Full Time, 6 Month FTC. Working hours: Monday‑Friday, 8:00 AM – 4:00 PM (37.5 hours/week).

The Role

This is a varied and rewarding position that will see you providing comprehensive administrative support across the site. You’ll be responsible for managing work orders through our CAFM system from initiation to completion, including raising and receipting purchase orders, while supporting the Site Management Team with the coordination of planned preventative maintenance and reactive tasks.

You’ll organise appointments, meeting rooms, hot desks and site access arrangements, acting as a professional first point of contact for visitors, colleagues and contractors. Alongside this, you’ll prepare reports, meeting agendas, minutes and action logs, maintain accurate electronic and paper filing systems and ensure administrative records are kept up to date.

The role also includes supporting Health and Safety administration by maintaining noticeboards, updating induction packs, submitting monthly returns and ensuring documentation remains compliant. You’ll undertake Security Officer responsibilities by coordinating visitor access and gate bookings, manage incoming and outgoing post, oversee office stationery and PPE supplies, and provide administrative support to other departments whenever required.

Working closely with colleagues across the Southwest, you’ll build positive relationships with internal and external stakeholders while promoting excellent customer service and supporting the delivery of VIVO’s objectives. From coordinating meetings and events to arranging travel and accommodation, you’ll be at the heart of ensuring the site operates efficiently every day.

About You

You’ll be an organised and adaptable administrator with excellent attention to detail and a proactive approach to your work. You’ll enjoy managing a varied workload, communicating with people at all levels and finding practical solutions to keep things running smoothly.

You’ll have experience in an administrative role and be educated to NVQ Level 2 standard, or have equivalent practical experience. A good working knowledge of Microsoft Office is essential, while experience using a CAFM system would be an advantage. A full UK driving licence is also required, as there will be occasional travel across the Southwest.

Why Join VIVO?

Joining VIVO means becoming part of a growing organisation delivering essential services to the UK’s Defence estate. You’ll work within a supportive and collaborative team where your contribution is valued, your skills can continue to develop, and you’ll have the opportunity to grow alongside a business with ambitious plans for the future.

Benefits

• Up to 6% contributory pension scheme
• 25 Days annual leave
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy
• Employee discount and reward schemes

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.