Workplace Coordinator

Jones Lang LaSalle Incorporated; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Ein etabliertes Unternehmen im Immobiliensektor sucht einen Workplace Coordinator, der die Verantwortung für das Facility Management übernimmt. In dieser Rolle werden Sie dafür sorgen, dass die Büroumgebung optimal funktioniert, indem Sie mit Facility-Managern zusammenarbeiten und sicherstellen, dass alle betrieblichen Abläufe reibungslos ablaufen. Ihre Aufgaben umfassen die Unterstützung bei der Planung von Veranstaltungen, das Management von Arbeitsaufträgen und die Überwachung von Facility-Bedingungen. Diese 12-monatige Festanstellung bietet Ihnen die Möglichkeit, in einem dynamischen Umfeld zu arbeiten, in dem Ihre Fähigkeiten und Ihr Engagement geschätzt werden. Wenn Sie eine Leidenschaft für Kundenservice und organisatorische Fähigkeiten haben, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• Mindestens 2 Jahre relevante Erfahrung in der Verwaltung von Einrichtungen oder Immobilien.
• Fähigkeit, unter Stress professionell zu handeln und Kundenservice zu bieten.

Responsibilities

• Allgemeine Facility Management-Dienste bereitstellen und Facility-Bedingungen überwachen.
• Koordination von Veranstaltungen und Unterstützung bei der Planung von Wartungsaktivitäten.

Skills

Kundenservice

Planungs- und Zeitmanagementfähigkeiten

Multitasking

MS Office Kenntnisse

Kommunikationsfähigkeiten

Organisationstalent

Kenntnisse in Corrigo oder ähnlichen CMMS-Systemen

Education

Associate’s degree in Facilities Management

Ähnliche Ausbildung oder gleichwertige Berufserfahrung

Tools

Corrigo

MS Office

Google Suites

Excel

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you have deep experience in commercial real estate, skilled trades, or technology, or are looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Coordinator

Provide general Facilities Management services, including continuous monitoring of the facility and creating a best-in-class workplace experience. Collaborate with facility managers to handle routine operations such as procurement, work order management within CMMS, issuing purchase orders, managing bid requests and contracts, asset tracking/disposal, and processing accounts payable and receivable.

Support site events and workplace programming to ensure assigned tasks for the group or subcontractors are completed.

This is a 12-month Fixed Term Contract covering maternity leave.

Area of Responsibility

Administrative Function

• Assist Facility Management Team with tactical planning and daily workload management.
• Provide facility-specific support to the project management team as needed.
• Manage small facility management tasks.
• Coordinate/support special events for clients or JLL.
• Support meetings and conference room bookings.
• Assist with scheduling maintenance activities.

Communication and Relationship Coordination

• Provide ongoing facility management services, including monitoring office/facility conditions.
• Act as a liaison with clients, visitors, and guests.
• Ensure follow-up with customers.
• Coordinate with vendors and service providers to ensure quality work with minimal disruption.

Compliance

• Assist with budget requests, analysis, and reporting.
• Research and report on budget variances.

Knowledge, Skills & Abilities

Education/Training

Associate’s degree in facilities management, building, business, or related field; or equivalent work experience.

Experience

At least 2 years of relevant Facility or Property Administration experience.

Skills & Knowledge

• Excellent customer service skills and orientation.
• Professionalism under stressful situations.
• Effective planning and time management skills.
• Ability to multitask and work independently.
• Experience with Corrigo or similar CMMS systems.
• Proficiency in MS Office and Google Suites; strong communication skills.
• Strong organizational skills and collaborative approach.

Other Abilities

Proficiency in Excel, including customizing reports.

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Location:

On-site – London, GBR

If this role resonates with you, we encourage you to apply, even if you don’t meet all requirements. For adjustments in the application process, contact [e-mail] or call [phone]. For other inquiries, please visit our Contact Us page.

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