Workplace Change Manager

Equans; City of Westminster; On-site; GBP 45,000 - 65,000; Full time

Job summary

Equans is seeking a Workplace Change Service Manager in London. This pivotal role involves managing workplace change requests, overseeing project execution, and ensuring compliance with client protocols. The ideal candidate will bring strong contract administration skills and a good understanding of PFI contracts, alongside excellent communication and organisational skills.

Benefits

25 days annual leave + public holidays

Life Cover equivalent to 1.5 times annual salary

Employee discount shopping schemes

Gym membership discounts

Cycle to work scheme

Holiday purchase scheme

Corporate social responsibility days

Learning opportunities and professional qualifications

Access to employee support networks

24/7 Employee Assistance Program

Qualifications

• Experience in contract or local government environments.
• Good commercial and contractual awareness.
• High level of IT literacy, particularly in Microsoft and CAFM packages.

Responsibilities

• Manage workplace change requests and contract change logs.
• Chair weekly and monthly ACN meetings.
• Prepare Project Execution Plans and ensure compliance with protocols.

Skills

Attention to detail

Contract administration

Communication skills

Organisational skills

Education

Experience in local government or contract environment

Understanding of PFI contracts

Tools

Microsoft Office

CAFM software

Job description

Equans is looking for a Workplace Change Service Manager to join our team in London on a permanent basis. This is a full-time role working 40 hours per week. On offer is a competitive salary and benefits package.

The purpose of the role is to be responsible for the management, pricing, processing and executing all workplace change requests requested by the client and effectively manage and develop the service across the contract, using standards set by the Company.

The post holder will manage the contract change logs, manage and chair the Stage 0 / ACN process ensuring Project Execution Plans are submitted with clear project strategies and to manage all associated subcontractors, when works are to be self/operationally delivered, in accordance with company procedures and ensure that activities comply with client protocols.

The ideal candidate will have a good understanding of the PFI contract (PA/CS) - in particular Sch 21.

Government security clearance is required for this role

What will you deliver?

• To submit PEPs quotations, estimates and tenders for additional work as requested (Authority and Service Provider Change Notices process) and to be responsible for the preparation, accuracy and processing of all accounts following completion of projects/events, in accordance with company guidelines and procedures
• To deliver at all times, high-quality Small Works projects within the contract by applying professional expertise and management control, thus ensuring added value, increased productivity, and cost-effective service. Operate effective and professional services, following procedures to ensure an efficient and responsive service across the contract
• To obtain quotes from sub-contractors and suppliers. Getting Authority approval on Change Notice Forms (ACNs) Providing weekly reports on the current status of Minor/Small works. Running of Small works Maintaining Project management system
• Allocate works in accordance with 'Work allocation Decision tree' and manage exceptions through a project 'Stage Zero' launch with SLT for agreement to contract strategies, risk reviews and allocations
• Develop understanding of contractual issues, effective pricing and liabilities/risks on work, understand risk and how to commercially manage it
• Provide updates to enable the ACN tracker to be accurate and used as a live tracking tool and to chair weekly and monthly ACN meetings with the SPV and client teams
• To produce schedules of work, pricing templates to allow analysis
• To prepare Project Execution Plans to initially manage clients time and cost expectations and provide budgetary estimations for work requests together with programmes for work
• To prepare reports, tenders, presentations, and other documents as required, maintaining confidentiality at all times
• To have a working knowledge of CDM and understanding of RIBA plan of work
• To work with the Compliance Advisor and Property Management team to ensure assets are updated and records kept
• To ensure O&M manuals where required are received following completion of work
• To ensure that all relevant compliance documentation is obtained during and at the end of each project where applicable
• May require occasional weekend working as agreed with line manager
• To fulfil Health & Safety responsibilities by adherence to the requirements of the Company's Health & Safety Policy and Health & Safety Management Plans

What can we offer you?

On offer is a competitive salary and benefits package, which includes;

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we looking for?

• Experience of working in contract or local government environment
• Previous experience of working on a PFI contract
• To be experienced in sub-contractor control and resource management
• Attention to detail and strong contract administration skills - records and change control with clients and subcontractors
• Experience in estimating the cost of works with the ability to deliver work against targets both budgetary and within set timescales
• Good commercial and contractual awareness
• High level of IT literacy in using Microsoft and CAFM packages (intermediate/advanced Excel and Word)
• Excellent communication and organisational skills and excellent customer service skills

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.