Workflow Coordinator / Document Production Specialist

Owen Reed; London; Remote; GBP 30,000 - 45,000; Full time

Job summary

Owen Reed seeks a Workflow Coordinator / Document Production Specialist for a leading law firm in London. This remote role requires managing workflow processes, ensuring adherence to document standards, and collaborating effectively with fee earners. Ideal candidates will exhibit strong technical and organisational skills, plus a proactive attitude, to enhance productivity.

Qualifications

• Exceptional technical skills in Word, PowerPoint, and Excel.
• Strong organisational skills and excellent written and oral communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage and optimise workflow processes to enhance productivity.
• Ensure documents adhere to house style and firm-specific procedures.
• Monitor project progress and resolve issues proactively.

Skills

Technical skills in Word

Technical skills in PowerPoint

Technical skills in Excel

Organisational skills

Written communication skills

Oral communication skills

Discretion handling confidential information

Proactive attitude

Flexibility

Independence and initiative

Job description

Workflow Coordinator / Document Production Specialist (Remote 2pm - 10pm)

Owen Reed is looking to recruit a topWorkflow Coordinator / Document Production Specialist for a top law firm in London.

As a Workflow Coordinator / Document Production Specialist, you will:

• Manage and optimise workflow processes to enhance productivity and efficiency

• Ensure all documents adhere to house style and firm-specific procedures
• Identify bottlenecks and suggest effective solutions to improve workflow
• Monitor project progress and proactively resolve issues
• Maintain clear communication with fee earners for complex tasks
• Ensure deadlines are realistic and renegotiate when necessary
• Keep the workflow system and DPC inbox consistently updated

The Candidate:

The ideal Workflow Coordinator / Document Production Specialist will have:

• Exceptional technical skills in Word, PowerPoint, and Excel

• Strong organisational skills with the ability to prioritise effectively
• Excellent written and oral communication skills
• Ability to handle confidential information with discretion
• Experience in document production practices and technologies
• A proactive, flexible attitude with a "can do" approach
• Ability to work independently with excellent initiative and judgement