Wholesale Operations & Admin Coordinator

Never Fully Dressed; Greater London; On-site; GBP 23,000 - 32,000; Full time

Job summary

Never Fully Dressed is seeking a Wholesale Administration Assistant to support the smooth day-to-day running of our global wholesale operations. You will work with internal teams and international partners to ensure collections launch seamlessly and customers receive excellent service.

The role involves coordinating orders, stock checks, data accuracy and report preparation, contributing to scalable wholesale growth across markets.

Qualifications

• Highly organised, detail-oriented and able to manage multiple tasks and deadlines in a fast-paced environment.
• Clear, professional communicating with internal teams, external partners and international customers.
• Experience in administrative, sales support or wholesale roles, ideally within fashion or retail.
• Confident using Microsoft Excel and other systems to manage orders, data and reports.
• Understanding of wholesale operations and delivering excellent service to retail partners.
• Proactive, problem-solving mindset and ability to work in a growing business.
• Team player and happy to get stuck in wherever needed.

Responsibilities

• Support the processing and management of wholesale orders, ensuring accuracy and timely updates.
• Act as a key contact for wholesale partners and provide excellent customer service.
• Coordinate with warehouse, logistics and internal teams to monitor stock and track shipments.
• Maintain wholesale records, order trackers, product information and customer databases.
• Assist with new collection launches, distributing product information and assets to partners.
• Prepare wholesale sales reports, order updates and performance trackers.
• Collaborate with Sales, Buying, Merchandising and Finance to ensure smooth operations.
• Identify opportunities to streamline administrative processes to support growth.

Skills

Organised

Attention to detail

Multitasking

Communication

Administrative support

Wholesale experience

Tools

Microsoft Excel

Job description

Never Fully Dressed is seeking a Wholesale Administration Assistant to support the smooth day-to-day running of our global wholesale operations. You will work with internal teams and international partners to ensure collections launch seamlessly and customers receive excellent service.

The role involves coordinating orders, stock checks, data accuracy and report preparation, contributing to scalable wholesale growth across markets.