Wholesale Administration Assistant - TEMP

Never Fully Dressed; Greater London; On-site; GBP 23,000 - 32,000; Full time

Job summary

Never Fully Dressed is seeking a Wholesale Administration Assistant to support the smooth day-to-day running of our global wholesale operations. You will work with internal teams and international partners to ensure collections launch seamlessly and customers receive excellent service.

The role involves coordinating orders, stock checks, data accuracy and report preparation, contributing to scalable wholesale growth across markets.

Qualifications

• Highly organised, detail-oriented and able to manage multiple tasks and deadlines in a fast-paced environment.
• Clear, professional communicating with internal teams, external partners and international customers.
• Experience in administrative, sales support or wholesale roles, ideally within fashion or retail.
• Confident using Microsoft Excel and other systems to manage orders, data and reports.
• Understanding of wholesale operations and delivering excellent service to retail partners.
• Proactive, problem-solving mindset and ability to work in a growing business.
• Team player and happy to get stuck in wherever needed.

Responsibilities

• Support the processing and management of wholesale orders, ensuring accuracy and timely updates.
• Act as a key contact for wholesale partners and provide excellent customer service.
• Coordinate with warehouse, logistics and internal teams to monitor stock and track shipments.
• Maintain wholesale records, order trackers, product information and customer databases.
• Assist with new collection launches, distributing product information and assets to partners.
• Prepare wholesale sales reports, order updates and performance trackers.
• Collaborate with Sales, Buying, Merchandising and Finance to ensure smooth operations.
• Identify opportunities to streamline administrative processes to support growth.

Skills

Organised

Attention to detail

Multitasking

Communication

Administrative support

Wholesale experience

Tools

Microsoft Excel

Job description

OUR STORY, YOUR IMPACT

At Never Fully Dressed, we’re more than just a fashion brand - we’re a community built on self-expression, inclusivity, and individuality. Born from humble beginnings in the vibrant markets of East London, we’ve grown into a global brand that celebrates diversity and empowers women to embrace their unique style. Our team is driven by creativity, passion, and a commitment to making a positive impact, designing versatile pieces that inspire confidence and joy in everyday life. This stems from our head office, a collaborative team of talented individuals who are at the heart of our business as we continue to scale and deliver on our ambitious growth strategy.

WHY WE’RE HIRING

We are creating this role to support the continued growth of our wholesale business, ensuring the smooth coordination and management of day-to-day wholesale operations. As we expand our partnerships with retailers across the UK and internationally, we need dedicated administrative support to manage orders, maintain accurate records, coordinate deliveries and ensure effective communication between internal teams and wholesale partners. This role will help streamline processes, improve operational efficiencies and ensure our wholesale operations continue to scale alongside the business.

WHAT YOU’LL BE DOING

As a Wholesale Administration Assistant at Never Fully Dressed, you will play a key role in supporting the smooth day-to-day running of our global wholesale operations. Working closely with internal teams and international partners, you’ll help ensure our collections are launched seamlessly, our customers are well-supported, and our brand is represented at the highest standard across all markets.

Responsibilities

Your main responsibilities will include:

• Support the processing and management of wholesale orders, ensuring accuracy, timely updates and smooth delivery to our retail partners.

• Act as a key point of contact for wholesale partners, responding to day-to-day queries and providing excellent customer service.

• Work closely with warehouse, logistics and internal teams to monitor stock availability, track shipments and ensure orders are fulfilled on time.

• Maintain accurate wholesale records, order trackers, product information and customer databases.

• Assist with new collection launches, ensuring wholesale partners receive the relevant product information, imagery and marketing assets.

• Support the preparation of wholesale sales reports, order updates and performance trackers.

• Work closely with Sales, Buying, Merchandising and Finance to ensure efficient wholesale operations.

• Identify opportunities to streamline administrative processes and support the continued growth of our wholesale business

Requirements

The essentials for success in this role are:

• Highly organised, detail-oriented and confident managing multiple tasks and deadlines in a fast-paced environment.

• Clear, professional and confident communicating with internal teams, external partners and international customers.

• Previous experience in an administrative, sales support or wholesale role, ideally within fashion or retail.

• Confident using Microsoft Excel and other systems to manage orders, maintain accurate data and prepare reports.

• An understanding of wholesale operations, order management and the importance of delivering excellent service to retail partners.

• Takes initiative, identifies potential issues early and approaches challenges with a positive, problem-solving mindset.

• A team player who thrives in a growing business, is comfortable working at pace and is happy to get stuck in wherever needed.