Weekend Pediatric Ward Clerk — Inpatient Admin

Bedfordshire Hospitals NHS Foundation Trust; Bedford; On-site; GBP 23,000 - 28,000; Part time

Job summary

Bedfordshire Hospitals NHS Foundation Trust is seeking a part-time Administrator to support the Children’s Inpatient Ward and Children’s Assessment Unit in Bedford. The role involves reception, data entry, and general ward administration to assist clinical teams and ensure a positive patient experience.

The post is 15 hours per week, Saturday and Sunday 8:00–16:00, based at Riverbank Ward, Bedford Hospital. Salary £25,272 per year with a probationary approach and NHS working patterns.

Qualifications

• Good numeracy and literacy skills.
• Grade A - C in maths and english.
• Knowledge of safeguarding.
• Knowledge and experience of IT systems and experience in an administrative role.
• Previous experience of working with healthcare systems.

Responsibilities

• Assist patients, relatives, visitors and staff on the Children’s Inpatient Ward and Children’s Assessment Unit, providing a professional and welcoming service while following security procedures.
• Maintain accurate patient information on hospital systems (PIMS, NerveCentre) and ensure data quality.
• Carry out administrative duties related to admissions, transfers and discharges within Trust timescales.
• Collate, file and maintain patient records, nursing notes and clinical documentation per Trust policies and Information Governance.
• Ensure patient demographics are accurate and updated as required.
• Process discharge documentation, ensuring letters are completed, distributed and filed.
• Arrange follow-up outpatient appointments and communicate details to patients and families.
• Support the discharge process by ensuring records are complete and information is captured on systems.
• Provide comprehensive clerical support to clinical teams for smooth ward operations.
• Prioritise workloads, maintain confidentiality and work flexibly to meet service needs.

Skills

Prioritise workload

NHS computer systems

IT systems knowledge

Safeguarding knowledge

Experience in healthcare systems

Education

Grade A-C in maths and English

Job description

Bedfordshire Hospitals NHS Foundation Trust is seeking a part-time Administrator to support the Children’s Inpatient Ward and Children’s Assessment Unit in Bedford. The role involves reception, data entry, and general ward administration to assist clinical teams and ensure a positive patient experience.

The post is 15 hours per week, Saturday and Sunday 8:00–16:00, based at Riverbank Ward, Bedford Hospital. Salary £25,272 per year with a probationary approach and NHS working patterns.