Waste Systems Specialist — Compliance & Reporting Pro

Hawk 3 Talent Solutions; West Midlands; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

25 days' annual leave plus bankhol

Company pension scheme

Life assurance

Cycle to work scheme

Employee benefits portal

Long-service awards

Employee Recognition scheme Enhanced

Sick pay scheme

Employee Assistance Programme

Job summary

Hawk 3 Talent Solutions are recruiting a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon, Warwickshire.

This role combines systems administration, waste compliance, reporting, and financial administration, providing day-to-day support to operational teams across multiple sites. Strong Excel and reporting skills are essential, with experience in waste management advantageous.

Qualifications

• Strong administration and organisational skills.
• Good working knowledge of Microsoft Excel.
• Confidence using Word, Outlook, Teams and PowerPoint.
• Experience producing reports, KPIs and maintaining accurate records.

Responsibilities

• Providing day-to-day support for waste management software and online portals, ensuring systems are being used effectively across operational sites.
• Acting as a central point of contact for system and portal queries.
• Supporting compliance with waste management procedures and Duty of Care requirements.
• Scheduling and coordinating internal, supplier, third-party and external waste audits.
• Monitoring audit performance and ensuring documentation remains current and compliant.
• Producing monthly KPI, progress and management reports.
• Maintaining accurate information and documentation across waste management systems and SharePoint.
• Supporting waste minimisation, recycling and continuous improvement initiatives.
• Producing labels and QR codes to support waste management processes.
• Attending monthly waste meetings, taking minutes and following up actions.
• Preparing PowerPoint presentations for monthly client management meetings.
• Supporting carbon footprint calculations relating to waste streams.
• Assisting with financial budgets, monthly reporting and transactional administration.
• Raising purchase orders and invoices relating to waste transactions.
• Producing waste transfer notes and consignment documentation.
• Liaising with customers and suppliers and responding to queries.
• Supporting new business proposals by obtaining supplier pricing, benchmarking costs and identifying potential solutions.
• Working closely with operational, sustainability, environmental and sales teams

Skills

Excel

Word

Outlook

Teams

PowerPoint

Reporting

Communication

Tools

Excel

Word

Outlook

Teams

PowerPoint

Job description

Hawk 3 Talent Solutions are recruiting a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon, Warwickshire.

This role combines systems administration, waste compliance, reporting, and financial administration, providing day-to-day support to operational teams across multiple sites. Strong Excel and reporting skills are essential, with experience in waste management advantageous.