Waste Documentation & Records Specialist

The Ashcourt Group; United Kingdom; Remote; GBP 21,000 - 27,000; Full time

Job summary

The Ashcourt Group is seeking a proactive Waste Administrator to support daily administration of waste management operations. You will process waste documentation, maintain records and ensure paperwork aligns with procedures and environmental legislation.

Working with customers, drivers and site teams, you will help ensure accurate waste movements, clear reporting and efficient department operations. Prior experience in admin helps, with strong IT and communication skills valued.

Qualifications

• Previous experience within an administrative role.
• Strong organisational skills with excellent attention to detail.
• Good written and verbal communication skills.
• Confidence communicating with customers, drivers and operational teams.
• Good IT skills, including Microsoft Office, Outlook and Excel.
• The ability to accurately input and manage large volumes of information.
• The ability to prioritise workload and work effectively in a busy environment.
• A proactive approach to resolving queries and correcting documentation.
• The ability to work independently and as part of a wider team.

Responsibilities

• Process and maintain waste transfer notes and other waste documentation.
• Ensure waste records are accurate, complete and stored correctly.
• Check waste classifications, descriptions, EWC codes and supporting documentation.
• Assist with maintaining records relating to waste movements into and out of company sites.
• Enter waste, customer and job information accurately onto company systems.
• Process weighbridge tickets, delivery notes and associated paperwork where required.
• Liaise with customers regarding waste bookings, documentation and general enquiries.
• Support the operational team with the coordination of waste collections and deliveries.
• Communicate with drivers, transport teams, weighbridge staff and site personnel.
• Ensure relevant paperwork is available before waste is accepted or moved.
• Assist with Duty of Care documentation and environmental compliance records.
• Maintain customer, supplier and subcontractor information.
• Assist with producing reports on waste volumes, movements and recycling performance.
• Support the preparation of information required for audits and environmental inspections.
• Identify missing or incorrect documentation and resolve queries promptly.
• Assist with invoicing information by ensuring tickets, weights and job details are correctly recorded.
• Maintain organised electronic and physical filing systems.
• Respond professionally to telephone and email enquiries.
• Work closely with other departments including Transport, Accounts, Sales and Operations.
• Carry out general administrative duties required to support the Waste Management department.
• Ensure all activities are undertaken in accordance with company Health & Safety, environmental and quality procedures.

Skills

Microsoft Office

Attention to detail

Organisational skills

Communication skills

IT skills

Tools

Outlook

Excel

Job description

The Ashcourt Group is seeking a proactive Waste Administrator to support daily administration of waste management operations. You will process waste documentation, maintain records and ensure paperwork aligns with procedures and environmental legislation.

Working with customers, drivers and site teams, you will help ensure accurate waste movements, clear reporting and efficient department operations. Prior experience in admin helps, with strong IT and communication skills valued.