Waste Systems Administrator

HAWK3 Talent Solutions; Gaydon; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

25 days annual leave

Company pension

Life assurance

Additional leave purchase option

Benefits portal

Cycle to work scheme

Long-service awards

Employee recognition

Enhanced sick pay

Employee Assistance Programme

Job summary

Hawk 3 Talent Solutions are recruiting a Waste Systems Administrator to support a major waste management contract in Gaydon, Warwickshire. The role combines systems administration, reporting, compliance and financial administration across multiple sites.

The post requires strong Excel and reporting skills, attention to detail and a proactive approach in a busy operational environment. Training and progression are available within a varied role.

Qualifications

• Experience in administration, systems, compliance or operational support.
• Strong organisation and administrative skills.
• Good working knowledge of Microsoft Excel.
• Confidence with Word, Outlook, Teams and PowerPoint.
• Experience producing reports/KPIs and maintaining records.
• Strong written and verbal communication.
• Confidence dealing with customers, suppliers and internal stakeholders.
• Ability to organise workload and meet deadlines.
• Proactive, positive and self-motivated approach.
• Attention to detail.

Responsibilities

• Provide day-to-day support for waste management software and portals across operational sites.
• Act as central contact for system and portal queries.
• Support compliance with waste management procedures and Duty of Care.
• Schedule and coordinate audits with internal, suppliers and third parties.
• Monitor audit performance and ensure documentation is current and compliant.
• Produce monthly KPI, progress and management reports.
• Maintain information across waste management systems and SharePoint.
• Support waste minimisation, recycling and continuous improvement initiatives.
• Produce labels and QR codes for processes.
• Attend monthly waste meetings, take minutes and follow up actions.
• Prepare PowerPoint presentations for monthly client management meetings.
• Support carbon footprint calculations relating to waste streams.
• Assist with budgets, monthly reporting and transactional administration.
• Raise purchase orders and invoices; produce waste transfer notes.

Skills

Excel

Reporting

Administration

Organisational skills

Communication

PowerPoint

SharePoint

Customer & supplier liaison

Tools

SAP

Microsoft Office

Job description

Waste Systems Administrator

Location: Gaydon, Warwickshire

Hours: 40 hours per week - 6.15am-3.30pm Monday to Thursday, 6.30am-11.30am Friday

Contract: Permanent

Salary: £27,000

Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon.

This is a varied position combining systems administration, waste compliance, reporting, customer and supplier support, financial administration and continuous improvement. You will act as a central point of contact for waste management systems and provide day-to-day support to operational teams across multiple sites.

This would suit a highly organised administrator with strong Excel and reporting skills. Previous experience within waste management, environmental services, facilities, manufacturing or a similar operational environment would be particularly advantageous.

The Role

As Waste Systems Administrator, your responsibilities will include:

• Providing day-to-day support for waste management software and online portals, ensuring systems are being used effectively across operational sites
• Acting as a central point of contact for system and portal queries
• Supporting compliance with waste management procedures and Duty of Care requirements
• Scheduling and coordinating internal, supplier, third-party and external waste audits
• Monitoring audit performance and ensuring documentation remains current and compliant
• Producing monthly KPI, progress and management reports
• Maintaining accurate information and documentation across waste management systems and SharePoint
• Supporting waste minimisation, recycling and continuous improvement initiatives
• Producing labels and QR codes to support waste management processes
• Attending monthly waste meetings, taking minutes and following up actions
• Preparing PowerPoint presentations for monthly client management meetings
• Supporting carbon footprint calculations relating to waste streams
• Assisting with financial budgets, monthly reporting and transactional administration
• Raising purchase orders and invoices relating to waste transactions
• Producing waste transfer notes and consignment documentation
• Liaising with customers and suppliers and responding to queries
• Supporting new business proposals by obtaining supplier pricing, benchmarking costs and identifying potential solutions
• Working closely with operational, sustainability, environmental and sales teams

About You

We are looking for someone who can demonstrate:

• Previous experience within an administration, systems, compliance or operational support role
• Strong administration and organisational skills
• Good working knowledge of Microsoft Excel
• Confidence using Word, Outlook, Teams and PowerPoint
• Experience producing reports, KPIs and maintaining accurate records
• Strong written and verbal communication skills
• Confidence dealing with customers, suppliers and internal stakeholders
• Ability to organise your own workload and work to deadlines
• A proactive, positive and self-motivated approach
• Good attention to detail
• Experience working within a factory, manufacturing or operational environment would be advantageous

Desirable Experience

Any of the following would be beneficial, although not essential:

• Previous experience within the waste or recycling industry
• Understanding of waste compliance and Duty of Care
• SAP experience
• ADR basic awareness
• Experience with waste transfer notes or consignment notes
• Experience supporting environmental or sustainability reporting

What's On Offer?

Alongside a competitive salary, the successful candidate will receive:

• 25 days' annual leave plus bank holidays
• Company pension scheme
• Life assurance
• Opportunity to purchase up to an additional week's annual leave
• Employee benefits and rewards portal
• Cycle to work scheme following successful probation
• Long-service awards
• Employee recognition scheme
• Enhanced sick pay scheme
• Employee Assistance Programme

This is an excellent opportunity for an experienced administrator looking for a role with plenty of variety and the opportunity to develop further knowledge within waste management, sustainability and environmental compliance.

Closing date is 12 th September 2026