Waste Process Administrator

TipTopJob; Warwick; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Life assurance

Cycle to work scheme

Employee benefits portal

Job summary

Hawk 3 Talent Solutions is recruiting for a Waste Systems Administrator role based in Gaydon, Warwickshire on a permanent contract.

You will provide day-to-day support for waste management software, coordinate audits, and produce KPI reports, while liaising with customers and suppliers.

Experience in administration, strong Excel skills, and the ability to manage multiple tasks in a manufacturing setting are valued.

Qualifications

• Experience in administration, systems, compliance or operational support.
• Excellent Excel and MS Office skills.
• Strong written and verbal communication.
• Ability to meet deadlines and manage workload.
• Experience in a factory/manufacturing environment is advantageous.

Responsibilities

• Provide day-to-day support for waste management software and portals.
• Serve as central contact for system queries.
• Support waste management procedures and Duty of Care.
• Schedule and coordinate audits.
• Produce monthly KPI and management reports.
• Maintain records across waste systems and SharePoint.
• Assist with budgets and financial reporting.
• Prepare purchase orders, invoices, and consignment docs.
• Liaise with customers and suppliers.
• Support new business proposals with pricing benchmarks.
• Collaborate with operations, sustainability, and sales teams.

Skills

Administration

Excel skills

Communication

Organisational skills

Stakeholder liaison

Tools

SharePoint

SAP

Job description

Location: Gaydon, Warwickshire

Hours: 40 hours per week : 6.15am:3.30pm Monday to Thursday, 6.30am:11.30am Friday

Contract: Permanent

Salary: A GBP 27,000

Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon.

The Role

As Waste Systems Administrator, Your Responsibilities Will Include

• Providing day:to:day support for waste management software and online portals, ensuring systems are being used effectively across operational sites
• Acting as a central point of contact for system and portal queries
• Supporting compliance with waste management procedures and Duty of Care requirements
• Scheduling and coordinating internal, supplier, third:party and external waste audits
• Monitoring audit performance and ensuring documentation remains current and compliant
• Producing monthly KPI, progress and management reports
• Maintaining accurate information and documentation across waste management systems and SharePoint
• Supporting waste minimisation, recycling and continuous improvement initiatives
• Producing labels and QR codes to support waste management processes
• Attending monthly waste meetings, taking minutes and following up actions
• Preparing PowerPoint presentations for monthly client management meetings
• Supporting carbon footprint calculations relating to waste streams
• Assisting with financial budgets, monthly reporting and transactional administration
• Raising purchase orders and invoices relating to waste transactions
• Producing waste transfer notes and consignment documentation
• Liaising with customers and suppliers and responding to queries
• Supporting new business proposals by obtaining supplier pricing, benchmarking costs and identifying potential solutions
• Working closely with operational, sustainability, environmental and sales teams

About You

• Previous experience within an administration, systems, compliance or operational support role
• Strong administration and organisational skills
• Good working knowledge of Microsoft Excel
• Confidence using Word, Outlook, Teams and PowerPoint
• Experience producing reports, KPIs and maintaining accurate records
• Strong written and verbal communication skills
• Confidence dealing with customers, suppliers and internal stakeholders
• Ability to organise your own workload and work to deadlines
• A proactive, positive and self:motivated approach
• Good attention to detail
• Experience working within a factory, manufacturing or operational environment would be advantageous

Desirable Experience

• Previous experience within the waste or recycling industry
• Understanding of waste compliance and Duty of Care
• SAP experience
• ADR basic awareness
• Experience with waste transfer notes or consignment notes
• Experience supporting environmental or sustainability reporting

Whats On Offer?

Alongside a Competitive Salary, The Successful Candidate Will Receive

• 25 days annual leave plus bank holidays
• Company pension scheme
• Life assurance
• Opportunity to purchase up to an additional weeks annual leave
• Employee benefits and rewards portal
• Cycle to work sc