Waste Process Administrator

Hawk 3 Talent Solutions; Gaydon; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

25 days annual leave

Company pension

Life assurance

Cycle to work scheme

Employee benefits portal

Long-service awards

Enhanced sick pay

Employee Assistance Programme

Job summary

Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon, Warwickshire. This role involves managing waste management software, compliance tasks, reporting and financial administration across multiple sites.

The ideal candidate will be highly organized with strong Excel and reporting skills; experience in waste management or manufacturing environments is advantageous and familiarity

Qualifications

• Experience in administration, systems, compliance or operational support.
• Strong Excel and reporting skills.
• Experience producing reports and KPIs.
• Good written and verbal communication with stakeholders.

Responsibilities

• Provide day-to-day support for waste management software and portals.
• Act as central contact for system and portal queries.
• Support compliance with waste management procedures and Duty of Care.
• Schedule and coordinate internal, supplier and external audits.
• Produce monthly KPI, progress and management reports.
• Maintain documentation across waste management systems and SharePoint.
• Support waste minimisation and continuous improvement initiatives.
• Raise purchase orders and invoices related to waste transactions.
• Prepare waste transfer notes and consignment documentation.
• Liaise with customers and suppliers and respond to queries.

Skills

Excel

Reporting

Administrative

Communication

Tools

SharePoint

Word

Outlook

PowerPoint

Teams

Job description

Waste Process Administrator

Location: Gaydon, Warwickshire

Hours: 40 hours per week - 6.15am-3.30pm Monday to Thursday, 6.30am-11.30am Friday

Contract: Permanent

Salary: £27,000

Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon.

This is a varied position combining systems administration, waste compliance, reporting, customer and supplier support, financial administration and continuous improvement. You will act as a central point of contact for waste management systems and provide day-to-day support to operational teams across multiple sites.

This would suit a highly organised administrator with strong Excel and reporting skills. Previous experience within waste management, environmental services, facilities, manufacturing or a similar operational environment would be particularly advantageous.

The Role

• Providing day-to-day support for waste management software and online portals, ensuring systems are being used effectively across operational sites
• Acting as a central point of contact for system and portal queries
• Supporting compliance with waste management procedures and Duty of Care requirements
• Scheduling and coordinating internal, supplier, third-party and external waste audits
• Monitoring audit performance and ensuring documentation remains current and compliant
• Producing monthly KPI, progress and management reports
• Maintaining accurate information and documentation across waste management systems and SharePoint
• Supporting waste minimisation, recycling and continuous improvement initiatives
• Producing labels and QR codes to support waste management processes
• Attending monthly waste meetings, taking minutes and following up actions
• Preparing PowerPoint presentations for monthly client management meetings
• Supporting carbon footprint calculations relating to waste streams
• Assisting with financial budgets, monthly reporting and transactional administration
• Raising purchase orders and invoices relating to waste transactions
• Producing waste transfer notes and consignment documentation
• Liaising with customers and suppliers and responding to queries
• Supporting new business proposals by obtaining supplier pricing, benchmarking costs and identifying potential solutions
• Working closely with operational, sustainability, environmental and sales teams

About You

• Previous experience within an administration, systems, compliance or operational support role
• Strong administration and organisational skills
• Good working knowledge of Microsoft Excel
• Confidence using Word, Outlook, Teams and PowerPoint
• Experience producing reports, KPIs and maintaining accurate records
• Strong written and verbal communication skills
• Confidence dealing with customers, suppliers and internal stakeholders
• Ability to organise your own workload and work to deadlines
• A proactive, positive and self-motivated approach
• Good attention to detail
• Experience working within a factory, manufacturing or operational environment would be advantageous

Desirable Experience

• Previous experience within the waste or recycling industry
• Understanding of waste compliance and Duty of Care
• SAP experience
• ADR basic awareness
• Experience with waste transfer notes or consignment notes
• Experience supporting environmental or sustainability reporting

What's On Offer?

• 25 days' annual leave plus bank holidays
• Company pension scheme
• Life assurance
• Opportunity to purchase up to an additional week's annual leave
• Employee benefits and rewards portal
• Cycle to work scheme following successful probation
• Long-service awards
• Employee recognition scheme
• Enhanced sick pay scheme
• Employee Assistance Programme

This is an excellent opportunity for an experienced administrator looking for a role with plenty of variety and the opportunity to develop further knowledge within waste management, sustainability and environmental compliance.

Closing date is 11 th October 2026