Warranty Administrator – West Bromwich

Guest Motor Group; Birmingham; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Healthcare scheme

Cycle to Work scheme

Recruitment incentive awards

Ongoing training and development

Job summary

Guest Motors Limited in West Bromwich is seeking a methodical Warranty Administrator to join our busy Aftersales team. You will process warranty claims, liaise with service staff and manufacturers, and help maximise recoveries while ensuring compliance and audit readiness.

Ideal candidates are highly organised with strong IT skills, experience in dealership environments, and a proactive, team-focused approach.

Qualifications

• Excellent administrative experience in a busy environment.
• Experience in a dealership is desirable.
• Proactive, reliable and able to meet deadlines.
• Strong IT proficiency with MS Office.

Responsibilities

• Prepare, submit and process warranty claims in line with guidelines.
• Review orders and documentation for claim accuracy.
• Monitor claims through to payment and resolve issues.
• Maintain warranty documentation for audits.
• Liaise with service teams and manufacturers.
• Produce warranty performance reports when required.

Skills

Organisational skills

Attention to detail

Microsoft Office

Communication skills

Problem solving

Tools

Kerridge

Autoline

Job description

Guest Motors Limited | West Bromwich

Salary: Competitive (Dependent on Experience)

Location: West Bromwich

Job Type: Full-Time, Permanent

Hours: 9:00am to 5:00pm, Monday to Friday (37.5 hours per week)

Join One of the UK’s Leading Commercial Vehicle Dealer Groups

At Guest Motors Limited, part of the Guest Group, we are proud to be a long-established family-owned business with over 100 years of heritage in the automotive industry. As part of one of the UK’s largest Iveco Dealer Groups and Fiat Professional dealer networks, we operate multiple full-service dealerships across the Midlands, Wales and surrounding regions, delivering industry-leading sales, service and support to commercial vehicle operators.

We are seeking an organised and motivated Warranty Administrator to join our busy Aftersales team in West Bromwich. This is an excellent opportunity for someone with administration experience who is looking to develop a career within the commercial vehicle industry, or for an experienced Warranty Administrator seeking a new challenge within a growing and successful business.

The Role

As a Warranty Administrator, you will play a vital role in ensuring warranty claims are processed efficiently, accurately and in accordance with manufacturer and company guidelines. Working closely with our Service Department, technicians and manufacturer partners, you will help maximise warranty recoveries and maintain excellent standards of compliance.

This position requires exceptional attention to detail, strong organisational skills and the ability to work effectively within a fast-paced dealership environment.

Key Responsibilities

• Prepare, submit and process warranty claims in line with manufacturer requirements.
• Review repair orders, technician reports and supporting documentation to ensure claim accuracy.
• Monitor warranty claims from submission through to payment.
• Investigate and resolve rejected or queried claims.
• Process warranty invoices and maintain accurate records.
• Liaise with service advisors, workshop personnel and manufacturer representatives.
• Ensure warranty documentation is completed and retained for audit purposes.
• Support the Service Department with warranty-related enquiries.
• Maintain a thorough understanding of manufacturer warranty policies and procedures.
• Produce warranty performance reports when required.

About You

• Highly organised with excellent administrative skills.
• Accurate and detail-oriented.
• Confident using computer systems and Microsoft Office applications.
• Able to prioritise workloads and meet deadlines.
• A strong communicator with a professional telephone manner.
• Proactive and capable of resolving problems effectively.
• Enthusiastic, approachable and a team player.

Desirable Experience

• Previous Warranty Administrator experience within a dealership environment.
• Experience within the HGV, commercial vehicle, automotive or fleet industry.
• Knowledge of manufacturer warranty processes.
• Experience using Kerridge/Autoline or similar dealer management systems.
• Technical understanding of commercial vehicles or vehicle repair processes.

What We Offer

• Competitive salary.
• Increased holiday entitlement with length of service.
• Healthcare scheme.
• Cycle to Work scheme.
• Recruitment incentive awards.
• Ongoing training and development.
• The opportunity to work for a stable, family-owned business with a strong reputation in the commercial vehicle sector.

Why Join Guest Motors?

At Guest Motors, our people are at the heart of everything we do. We invest in developing our employees, recognise success and provide opportunities for long-term career growth. If you are looking to join a respected and successful organisation where your contribution will make a real difference, we would love to hear from you.