Ward Team Administrator

Tees, Esk and Wear Valleys NHS Foundation Trust; Farnham; On-site; GBP 22,000 - 28,000; Full time

Job summary

The Tees, Esk and Wear Valleys NHS Foundation Trust is seeking a conscientious Ward Team Administrator to join the busy Farnham ward team at Lanchester Road Hospital. The role involves providing administrative support in a high-activity ward office, coordinating diaries, meetings and data entry to support clinicians and the inpatient team.

You will work closely with the Nursing team and wider inpatient staff, contributing to safe and high-quality care while developing professional administrative

Qualifications

• Level 3 qualification or equivalent experience, or willingness to work towards Level 3 in Business Administration.
• Level 2 literacy and numeracy (GCSE/O Level) or equivalent.
• RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment.

Responsibilities

• Provide ward administration support on Farnham ward, liaising with Nursing team, Consultants, Medics and inpatient colleagues.
• Multitask in a busy environment, prioritise workload and meet deadlines.
• Set up and maintain administrative systems and processes; diary management, filing, data input and meeting coordination.
• Work autonomously and as part of a team, maintaining confidentiality and data protection.

Skills

Customer Service

Microsoft Office

Data Protection

Organisational Skills

Communication

Teamwork

Education

Level 3 Business Administration

RSA Level 2

Tools

Digital Dictation Software

Job description

An exciting opportunity has arisen for a conscientious and supportive administrator to join our busy and dedicated team based on Farnham ward based at Lanchester Road Hospital. Lanchester Road Hospital supports individuals with acute mental illnesses. Farnham ward is an 20-bed male acute ward providing acute assessment and treatment to males from the age of 18 with no age cap. As the ward team administrator, you will work in an office at the centre of a ward with another admin colleague. The office is an area of high activity, and no two days are the same. If you are looking for a new challenge, enjoy variety in your work and are looking to be part of a team striving to make a difference, we will welcome your application for this role., The Ward Team Administrator role is pivotal in the day-to-day operations of the ward teams. As part of this role, you will work closely with the Nursing team, Consultants, Medics and the wider older adult's inpatient team to provide the best possible care to the service user(s)., We recognise that Administrators are professionals and are a valuable asset to our organisation. We understand that they have a key role in the support and delivery of our services and that their contribution helps us in achieving our aim of consistently providing safe and high-quality care for our service users. The kind of care we would want for ourselves and for our loved ones. Our organisation is on a Journey to Change, creating a great experience for our staff is one of three big goals. Ultimately, our aim is to be a proactive, responsible and mindful employer; recruiting, retaining and training our staff, for the right roles, at the right time.
Whilst having previous experience in an administrative role is essential, NHS or other health care experience is not. We are first and foremost looking for individuals with a passion for people, customer service experience, an interestin working in a health care setting and a 'can do' attitude., We are looking for someone who is able to multitask in a busy environment, communicate confidently, prioritise their workload, meet deadlines and build strong working relationships with a variety of people.,

• Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 in Business Administration.
• Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role. Where an applicant does not have the above qualifications or are unable to provide evidence of the certification, the applicant MUST achieve the required standards during their probationary period., Level 3 in Business Administration.
• RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment., Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute talking, data input, collating and presenting information).
• Customer Service experience (face to face, answering calls, correspondence).
• Experience of organising completing demands and workloads.
• Experience of setting up and maintenance of administrative systems and processes.
• Experience of working autonomously and proactively., Experience of supporting/supervising staff.
• Experience of handling monies and working within financial guidelines., Comprehensive knowledge of Microsoft Office applications.
• Understanding of data protection and the need for confidentiality and how to maintain this.
• Knowledge of office systems and processes, Good interpersonal and communications skills (articulate, meaningful, legible and appropriate to the audience)
• Accurately transcribe data from a variety of sources, including digital dictation software
• Numerate to be able to undertake basic calculations/information.
• Follow and work within defined procedures
• Good organisational skills and able to prioritise workload and work on own initiative within procedures
• Ability to work as part of a team, sharing knowledge and training.
• High level of attention to detail and quality of work.
• Ability to use and maintain office systems.
• Demonstrate accurate keyboard skills through the ability to word process documents and complete information accurately.
  We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.

From education and prevention, to crisis and specialist care --our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for. We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health. We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it. We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.