Ward Administrator – Mental Health Data & Admin | Pension

Cygnet; Taunton; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Pension scheme

Cycle to work

Employee discount

Job summary

Cygnet Taunton is seeking a Ward Administrator/Clerk to join our inpatient mental health hospital. You will support ward administration, maintain patient databases, and assist with data collection and reporting to meet corporate requirements.

The role requires at least 2 years of administration experience, strong data handling skills, and excellent communication. DBS check is mandatory, and a 36-hour week is offered with on-site duties at Taunton.

Qualifications

• Experienced in administration in a fast-paced environment (2 years experience).
• Proficient in typing and minute taking.
• Organised, diligent and can strictly adhere to processes & procedures
• Knowledgeable of mental health & patient confidentiality issues
• Skilled at inputting, pulling & analysing data using Microsoft Excel
• Proficient in Microsoft Word, PowerPoint, etc
• An excellent verbal & written communicator with strong interpersonal skills
• Able to swiftly solve problems & work under pressure without compromising quality

Responsibilities

• Assisting the wards to complete relevant forms where necessary (e.g. Admission Paperwork etc.).
• Helping to ensure the wards are compliant with various clinical dashboards.
• Ensuring paperwork is submitted so the patient database is kept up to date.
• Assist with the collection of required data to meet corporate requirements and monitoring of ward key performance indicators (KPIs).
• Maintain effective filing/record keeping systems and decant service user notes in line with Medical Records policy and procedure.
• Maintain and update ward displays and information points to ensure these remain current and relevant
• Liaise with external agencies, referrers, relatives and other professionals as required.
• Attend and take minutes at meetings as requested.
• Record all enquiries using appropriate documentation and ensure action is taken where necessary.
• Provide cover in the Reception area for breaks, leave etc. to include handling the hospital switchboard efficiently and carrying out other duties in this area as requested.
• Provide cover and support to the Administration Department as requested.
• Ensure confidentiality and security of patient related data at all times.

Skills

Administration

Typing

Minute taking

Data analysis

Excel

Word

PowerPoint

Communication

Confidentiality

Interpersonal skills

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Cygnet Taunton is seeking a Ward Administrator/Clerk to join our inpatient mental health hospital. You will support ward administration, maintain patient databases, and assist with data collection and reporting to meet corporate requirements.

The role requires at least 2 years of administration experience, strong data handling skills, and excellent communication. DBS check is mandatory, and a 36-hour week is offered with on-site duties at Taunton.