Vehicle Support Assistant

REXEL; Birmingham; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

33 days annual leave including bank/cy

Private Medical Insurance

Contributory pension

Staff discounts

Bonus scheme

Holiday buy/sell

Job summary

Rexel, based around the Birmingham area, is seeking a proactive Vehicle Support Assistant to keep our commercial fleet running safely and efficiently. You will manage day-to-day administration, licence checks, MOTs, servicing schedules, and supplier records across the UK.

You will produce regular reports, ensure regulatory compliance, support cost control, and assist with fleet performance improvements. Travel may be required to support operations.

Qualifications

• Experience in vehicle administration.
• Strong organisational skills and high attention to detail.
• Good understanding of compliance and legal requirements in fleet environments.
• Proficient with Microsoft Excel and MS Office.
• Strong communication skills and ability to build relationships.
• Proactive, able to manage multiple priorities and deadlines.
• Good numeracy and literacy skills.

Responsibilities

• Managing day-to-day administration across the company car and van around the UK
• Maintaining compliance records, including driver licence checks, MOTs, servicing schedules, and vehicle documentation
• Processing penalties, recharge notices, insurance claims, and negligent damage cases
• Keeping Licence & Fuel card databases, systems, and vehicle records accurate and up to date
• Producing regular reports, management information, and performance data
• Administering supplier records, monitoring service delivery, and supporting cost control activities
• Providing first-line support and guidance on Vehicle related queries from employees and managers
• Maintaining vehicle allocation records and supporting the administration of vehicle movements
• Processing vehicle related invoices, purchase orders, and associated documentation
• Supporting audits, policy compliance, and continuous improvement initiatives within the fleet function

Skills

Vehicle administration

Organisational skills

Attention to detail

Compliance knowledge

Excel

Microsoft Office

Tools

Microsoft Office

Excel

Job description

At Rexel, we’re looking for a proactive and highly organised Vehicle Support Assistant to support keeping our commercial vehicles running safely, efficiently, and compliantly. If you thrive in a detail-focused role, enjoy building strong relationships, and want to make a real impact, this could be the opportunity for you.

We are open to anyone based around the Birminghamarea, must be happy to travel when required.

As a global leader in electrical wholesale, Rexel distributes advanced electrical and energy-efficient products worldwide. We deliver smart, sustainable solutions engineered to enhance comfort, safety, and security across residential, commercial, and industrial sectors.

The Benefits of a Career with Rexel:

• Time Off: 33 days annual leave(including bank holidays, increasing throughout the years too!)
  • You can also buy and sell holiday each year
  • Enhanced parental leave
• Support & Development: Extensive learning opportunities from day one.
• Health & Wellbeing: Private Medical Insurance/Free virtual GP service, Healthy Mind Champions, and more!
• Perks:Bonus Scheme, Contributory pension scheme and life assurance, Staff discounts, exclusive holiday offers and free financial support and education

As our Vehicle Support Assistant, you’ll play a vital role in supporting the smooth day-to-day operation of our company fleet across cars and vans, From vehicle administration and licence compliance to reporting and supplier support, you'll play a key role in maintaining accurate records, ensuring regulatory compliance, and supporting the efficient operation of the company fleet.

What you'll be doing:

• Managing day-to-day administration across the company car and van around the UK
• Maintaining compliance records, including driver licence checks, MOTs, servicing schedules, and vehicle documentation
• Processing penalties, recharge notices, insurance claims, and negligent damage cases
• Keeping Licence & Fuel card databases, systems, and vehicle records accurate and up to date
• Producing regular reports, management information, and performance data
• Administering supplier records, monitoring service delivery, and supporting cost control activities
• Providing first-line support and guidance on Vehicle related queries from employees and managers
• Maintaining vehicle allocation records and supporting the administration of vehicle movements
• Processing vehicle related invoices, purchase orders, and associated documentation
• Supporting audits, policy compliance, and continuous improvement initiatives within the fleet function

At Rexel, we prioritise hiring individuals based on behaviours and potential, rather than requiring specific formal qualifications for roles, the behaviours that will set you up for success within an Vehicle Support role include:

• COLLABORATION:Building partnerships and working collaboratively with others to achieve shared objectives

• TAKES ACCOUNTABILITY:Taking action, overcoming obstacles, and meeting commitments

• CUSTOMER FOCUS:building strong customer relationships and delivering customer-centric solutions

What we’re looking for:

• Experience invehicle administration
• Strong organisational skills and a high level of attention to detail
• Good understanding of compliance and legal requirements within a fleet environment
• Confident using Microsoft Office, especially Excel
• Strong communication skills and the ability to build effective working relationships
• A proactive approach with the ability to manage multiple priorities and deadlines
• Good numeracy and literacy skills

At Rexel UK, we’re all about welcoming people from different backgrounds, experiences, and perspectives because we know that diversity drives fresh ideas and great results.

By coming together as one team, we’re building a high-performance culture that not only drives success but also creates real value for our customers and communities.

Creating an environment where individuality is celebrated and creativity flourishes, we’re making sure everyone feels supported and confident to be their best.