Vehicle Administrator

Securitas UK; Dunfermline; On-site; GBP 21,000 - 29,000; Full time

Job summary

Eastern Western Motor Group is seeking a skilled Vehicle Administrator to join our team. You will support documentation, compliance, and day-to-day vehicle administration tasks within a busy automotive environment.

The role involves coordinating with Accounts and Sales, managing DVLA registrations, invoicing, stock checks, and developing the Vehicle Administration team's capabilities to ensure smooth operations.

Responsibilities

• Maintain accurate vehicle sales/purchase records and DVLA registrations.
• Invoice sales promptly and manage vehicle taxation and rebates.
• Coordinate with Accounts and Sales Managers and participate in group projects.
• Oversee daily activities of the Vehicle Administration team and provide training.
• Manage vehicle ledgers, stocklists, reconciliations and finance settlements.

Job description

Job Description

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• Documentation and Compliance: Maintain accurate vehicle sales/purchase records, manage DVLA registrations, and ensure risk management for used vehicles.
• Transaction Management: Invoice sales promptly, handle vehicle taxing and tax rebates, oversee new vehicle ordering, and manage new vehicle adoption.
• Communication and Coordination: Facilitate internal and external communication with Accounts and Sales Managers, and engage in Group and branch projects.
• Team Management and Development: Oversee the Vehicle Administration team's daily activities and ensure continuous training and development.
• Inventory Management and Reporting: Manage vehicle ledgers and stocklists; conduct stock checks; prepare reconciliations and financial reports; handle warranty, service contracts, and vehicle finance settlements.

#EWMG2

To be considered for this position, you must have the right to work in the UK.

Are you an Administrator looking for the next step in your career?

Do you have an interest in the automotive industry?

Eastern Western Motor Group are on the lookout for a skilled Vehicle Administrator to join our team.