Experienced Car Sales Administrator

Paul Rigby Group; Birmingham; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Free on-site parking

Company pension

Employee discounts on vehicles

Job summary

Paul Rigby Group in Birmingham is seeking an experienced Vehicle Sales Administrator to support our MG dealership. You will process orders from sale to delivery, tax and register vehicles, raise invoices, order stock and keep records up to date.

The role requires previous motor trade sales admin experience, familiarity with Kerridge/Keyloop/Pinnacle or similar, strong organisation and excellent communication.

Qualifications

• Experience as Vehicle Sales Administrator in the motor trade.
• End-to-end vehicle sales administration knowledge.
• Experience with Kerridge/Keyloop/Pinnacle or similar dealership systems.
• Experience with vehicle taxation and registration.
• Strong organisational skills and attention to detail.
• Ability to manage multiple deadlines in a fast-paced dealership.
• Excellent communication and ability to work independently.

Responsibilities

• Process new and used vehicle orders from sale to delivery.
• Tax and register vehicles using DVLA AFRL system.
• Raise vehicle invoices accurately and efficiently.
• Order vehicles and monitor vehicle logistics.
• Liaise with manufacturers, finance companies and third-party suppliers.
• Prepare vehicle delivery documentation.
• Maintain vehicle stock records and system updates.
• Process vehicle funding and ensure documentation is complete.
• Maintain compliance with manufacturer processes.
• Support sales management with daily administration.
• Collaborate with Sales, Service and Accounts to ensure smooth operations.
• Maintain accurate customer and vehicle records in the DAS.

Skills

Vehicle administration

Motor trade knowledge

Communication

Tools

Kerridge

Keyloop

Pinnacle

Job description

Vehicle Sales Administrator (Experienced) - Paul Rigby MG Birmingham

Location: Paul Rigby MG Birmingham

Hours: 37.5 hours per week, Monday to Friday, 9:00am - 5:00pm

Salary: Competitive, dependent on experience

About Us

Paul Rigby MG Birmingham is one of the Midlands' leading MG retailers, delivering exceptional customer service and a seamless vehicle buying experience. As our business continues to grow, we are looking to recruit an experienced Vehicle Sales Administrator to join our busy dealership.

This is not a trainee or entry-level position. We are looking for someone who has previous experience working as a Vehicle Sales Administrator within a franchised or independent motor dealership and is confident managing the full vehicle administration process from start to finish with minimal supervision.

Applications from candidates without relevant motor trade sales administration experience are unlikely to be considered.

The Role

Working alongside our sales team, you will be responsible for ensuring every vehicle order is processed accurately and efficiently, delivering an outstanding experience for both our customers and internal departments.

Key responsibilities include:

• Processing new and used vehicle orders from point of sale through to delivery.
• Taxing and registering vehicles using the DVLA AFRL system.
• Raising vehicle invoices accurately and efficiently.
• Ordering vehicles and monitoring vehicle logistics.
• Liaising with manufacturers, finance companies and third-party suppliers.
• Preparing vehicle delivery documentation.
• Managing vehicle stock records and ensuring accurate system updates.
• Processing vehicle funding and ensuring all documentation is complete.
• Maintaining compliance with manufacturer processes.
• Supporting the sales management team with daily administration.
• Working closely with Sales, Service and Accounts departments to ensure smooth operations.
• Maintaining accurate customer and vehicle records using the dealership management system.

Essential Requirements

To be successful in this role, you must have:

• Previous experience working as a Vehicle Sales Administrator within the motor trade (essential).
• A thorough understanding of the end-to-end vehicle sales administration process.
• Experience using dealership management systems such as Kerridge, Keyloop, Pinnacle or similar.
• Experience with vehicle taxation and registration.
• Excellent organisational skills and attention to detail.
• The ability to manage multiple deadlines in a fast-paced dealership environment.
• Strong communication skills and a professional manner.
• High levels of accuracy and the ability to work independently.

We Are Not Looking For

This position is not suitable for someone looking to enter the motor trade or gain administration experience.

If you have not previously worked as a Vehicle Sales Administrator within a dealership environment, this role is unlikely to be the right fit.

What We Offer

• Monday to Friday working hours - no weekends.
• 37.5-hour working week.
• Competitive salary based on experience.
• Friendly, supportive and professional working environment.
• Opportunity to join a growing, family-owned dealership group.
• Free on-site parking.
• Company pension.
• Employee discounts on vehicles, servicing and parts.

Previous Vehicle Sales Administration experience within the automotive industry is anessential requirement for this position.