Vehicle Administrator

Lloyd Motor Group; Carlisle; Hybrid; GBP 18,000 - 19,000; Full time

Benefits offered by this job

33 days holiday

Cycle to work

Free flu jabs

Training programs

Job summary

Lloyd Volkswagen in Carlisle is seeking a proactive Vehicle Administrator to join the Lloyd Motor Group. You will support the Sales Management and Finance teams, handling vehicle administration processes with accuracy and professionalism behind the scenes.

The role emphasises attention to detail, compliance with GDPR/HMRC/FCA/DVLA/RAV, and collaboration across departments in a fast-paced dealership setting.

Qualifications

• Experience in vehicle or dealership administration.
• Highly organised with exceptional attention to detail.
• Confident using Microsoft Office and email systems.

Responsibilities

• Manage key vehicle administration processes with accuracy and efficiency.
• Liaise across departments to support the sales operation.
• Maintain compliance with GDPR, HMRC, FCA, DVLA and RAV requirements.
• Utilise iLloyd and other manufacturer systems to streamline workflows.
• Support a collaborative team in a busy dealership environment.

Skills

Organised

Vehicle administration

MS Office

Kerridge systems

Tools

Kerridge systems

Job description

An exciting opportunity has arisen for a Vehicle Administrator to join Lloyd Volkswagenbased in Carlisle.
We’re looking for an experienced Vehicle Administrator who is highly organised and detail-focused individuals who thrives in a fast-paced environment and enjoys being at the heart of a busy dealership operation. If you’re proactive, enthusiastic, and take pride in delivering outstanding administrative support, we’d love to hear from you.
Salary: £12.75 - £13.50 per hour
Hours: Monday - Friday, 08:30 - 17:00

We understand the importance of work-life balance and strive to offer flexible working arrangements where possible, this is subject to business needs and availability.

About the Role:

This is a pivotal role within the dealership, working closely with the Sales Management and Finance teams while supporting the wider sales operation.

You’ll be responsible for managing key vehicle administration processes with accuracy, efficiency and professionalism ensuring every customer journey runs smoothly behind the scenes. The role involves liaising across departments, maintaining compliance standards, and working with manufacturer systems and industry regulations including GDPR, HMRC, FCA, DVLA, and RAV requirements.

We are leading the way in using the latest technology, including iLloyd, to transform the role and help our teams work smarter, not harder. By embracing innovation and modern systems, we aim to create a more efficient, streamlined, and rewarding way of working.

No two days are the same, making this an ideal opportunity for someone who enjoys variety, responsibility, and working as part of a collaborative team.

The ideal Vehicle Administrator will hold the following skills and experiences:

• Highly organised with exceptional attention to detail
• Experienced in vehicle or dealership administration
• Confident using Microsoft Office and email systems
• Experienced with Kerridge systems (desirable but not essential)
• Self-motivated, ambitious, and eager to learn
• A strong team player with excellent communication skills
• Able to prioritise multiple tasks and remain calm under pressure
• Positive, proactive, and solutions-focused
• Experience within a busy administrative environment is essential, ideally within the automotive sector.

Rewards and Benefits:

• 33 days of annual leave, inclusive of Bank Holidays.
• Cycle to work scheme.
• Free flu jabs.
• Internal and manufacturer training.

About Lloyd Motor Group:

Founded in 1976, Lloyd Motor Group is one of the UK's largest family-run car retailer groups, with 40 retailers across Northern England and Southern Scotland. Representing prestigious brands like BMW, MINI, Land Rover, BYD, Volvo, Kia, Volkswagen, Skoda, INEOS, Honda motorcycles and BMW Motorrad, we've built our reputation on exceptional customer service delivered with a professional yet personal touch. Join our passionate team and you'll find a supportive culture that values your contribution, invests in your development, and empowers you to grow while making a real difference in a company where people are our greatest asset.

Benefits of Working With Us

Medicash healthcare cash plan is available for all colleagues.

Holidays

25 days of annual leave a year, and 8 bank holidays.

Retail Discount Scheme

Highstreet discounts and cashback opportunities.

Refer a Friend Scheme

Colleague incentive of £500 for recommending great people to join us.

Great Facilities

We take pride in our state-of-the‑art working environments and facilities.

Staff Parking

Free staff parking at the majority of our sites or subsidised parking.