Utilities & Finance Administrator - Hybrid - £27K

Deverell Smith Recruitment Ltd; Greater London; Hybrid; GBP 32,236,000 - 45,378,000; Full time

Benefits offered by this job

Hybrid work arrangement

3-month contract

Job summary

The Arch Co in London seeks a driven Utilities Administrator to support the commercial property team with invoice processing, data maintenance and supplier liaison.

You will check billing accuracy, resolve discrepancies and maintain MPAN/MSN records, contributing to efficient utilities management across sites.

Qualifications

• Experience in Utilities, Accounts Payable, Finance Administration, Property Administration, Billing or related.
• Strong invoicing and data management skills.
• Comfortable working with spreadsheets and supplier communications.

Responsibilities

• Process and batch utility invoices.
• Check invoices for errors, duplicates and incorrect amounts.
• Maintain invoice trackers and account records.
• Chase suppliers for missing invoices and information.
• Reconcile payments and issue remittance advice.
• Manage billing queries and disputes and support debt recovery.
• Maintain utility account data including MPANs and MSNs.
• Liaise with suppliers and internal teams.
• Provide general admin support to Utilities team.

Skills

Utilities

Accounts Payable

Finance Admin

Property Admin

Billing

Supplier Management

Tools

Excel

Job description

St Paul's, London | £14 per hour + holiday pay | Hybrid | 3-month contract

We're looking for a Utilities Administrator / Utilities Coordinator to join a commerical porperty team in St Paul's.

This is a great opportunity for someone with experience in invoice processing, accounts administration, utilities, billing or property administration who enjoys working with data, solving problems and keeping things organised.

You'll be responsible for managing utility invoices and account information, checking billing accuracy and working with suppliers to resolve queries and discrepancies.

What you'll be doing

• Processing and batching utility invoices
• Checking invoices for errors, duplicate charges and incorrect amounts
• Maintaining invoice trackers and account records
• Chasing suppliers for missing invoices and information
• Reconciling payments and issuing remittance advice
• Managing billing queries and disputes
• Supporting debt recovery and payment allocation
• Maintaining utility account data, including MPANs and MSNs
• Liaising with suppliers and internal teams
• Providing general administrative support to the Utilities team

What we're looking for

We're interested in people with experience in Utilities, Accounts Payable, Finance Administration, Property Administration, Billing, Supplier Management or similar.

You'll need to be:

• Highly organised and detail-focused
• Comfortable working with invoices and spreadsheets
• Confident communicating with suppliers
• Good at investigating discrepancies and solving problems
• Able to manage multiple tasks independently

Utilities or property experience is a bonus, but strong invoice/account administration experience is equally relevant.

The package

• Hourly rate + holiday pay, paid weekly
• Monday-Friday, 9:00am-5:30pm
• Hybrid - 3 days in St Paul's / 2 days WFH
• 3-month temporary contract

The Arch Co is based in St Paul's, close to Cannon Street, in a collaborative team managing commercial property across London.

If you're an organised administrator with strong invoice, finance or utilities experience, we'd like to hear from you.