Utilities & Finance Administrator - Hybrid

Deverell Smith Recruitment Ltd; Greater London; Hybrid; GBP 17,000 - 22,000; Full time

Benefits offered by this job

Hybrid working

Paid weekly

Job summary

Deverell Smith Recruitment Ltd is seeking a Utilities Finance Administrator for a well-established commercial property business. The role is hybrid and hands-on, focusing on managing utility invoices, supplier accounts, and data accuracy within a busy utilities function.

You will batch and check invoices, chase missing charges, reconcile payments, maintain trackers including MPANs and MSNs, and support debt recovery while liaising with suppliers.

Qualifications

• Must have experience in utilities, accounts payable, finance administration, or supplier management.
• Strong organisation and attention to detail.
• Confident with invoicing and spreadsheets.
• A clear, professional communicator with suppliers.
• Ability to manage workload independently.

Responsibilities

• Process and batch utility invoices.
• Check invoices for errors and duplicates.
• Reconcile payments and issue remittance advice.
• Chase suppliers for missing invoices and resolve billing queries.
• Maintain invoice trackers and utility data (MPANs/MSNs).
• Support debt recovery and payment allocation.
• Liaise with suppliers and internal stakeholders.
• Provide general administrative support to the Utilities team.

Skills

Highly organised

Attention to detail

Invoicing experience

Spreadsheets proficiency

Supplier communication

Job description

Utilities Finance Administrator - Hybrid

We're working with a well-established commercial property business to find a Utilities Administrator to join their team on a temporary basis.

This is a varied and hands-on role sitting within a busy utilities function, ideal for someone who enjoys working with data, getting into the detail and keeping things running smoothly.

What you'll be doing

You’ll take ownership of the end-to-end management of utility invoices and supplier accounts, including:

• Processing and batching utility invoices
• Checking invoices for errors, duplicates and incorrect charges
• Reconciling payments and issuing remittance advice
• Chasing suppliers for missing invoices and resolving billing queries and disputes
• Maintaining invoice trackers, account records and utility data (including MPANs and MSNs)
• Supporting debt recovery and payment allocation
• Liaising with suppliers and internal stakeholders
• Providing general administrative support to the wider Utilities team

What we're looking for

You’ll come from a background in utilities, accounts payable, finance administration, billing, property administration or supplier management. Most importantly, you’ll be:

• Highly organised with strong attention to detail
• Confident working with invoices and spreadsheets
• A clear and professional communicator with suppliers
• Good at spotting discrepancies and following through to resolution
• Able to manage your own workload independently

The Package

• Hybrid working available
• Monday-Friday, 9:00am-5:30pm
• Paid weekly