Utilities & Energy Manager — Portfolio Administration

Cobalt Consulting (UK) Ltd; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Breakfast and lunch provided by in‑in‑

Healthcare and pension benefits

Opportunity to join growing property团队

Job summary

Cobalt is recruiting for a Utilities/Energy Manager / Portfolio Administrator to oversee utilities billing and administration across a growing residential and mixed-use property portfolio. This administration-focused role emphasizes accurate record-keeping, payments, and compliance.

You will develop and maintain Excel trackers, coordinate contractors, and provide support to the broader property team, with a focus on process improvements.

Qualifications

• Background in utilities administration, property management support or facilities administration.
• Experience with utility billing and invoice review.
• Familiarity with MPANs, meter readings, VAT and council tax administration.
• Proficient in Excel for trackers and reporting.
• Ability to coordinate contractors and support internal teams.

Responsibilities

• Reviewing utility invoices, checking billing periods, account details, meter readings and VAT treatment.
• Maintaining accurate MPAN, meter and utility supply records across the portfolio.
• Managing council tax administration, including liabilities, void periods and account changes.
• Liaising with utility suppliers to investigate and resolve billing discrepancies.
• Maintaining trackers for compliance certificates and warranties to ensure renewal dates are monitored.
• Developing and improving Excel trackers to support reporting and administrative efficiency.
• Coordinating contractors and arranging visits across the portfolio. Providing administrative and office support to the wider property team.

Skills

Utilities administration

Property management support

Facilities administration

Communication

Organizational skills

Attention to detail

Tools

Excel

Job description

Cobalt is recruiting for a Utilities/Energy Manager / Portfolio Administrator to oversee utilities billing and administration across a growing residential and mixed-use property portfolio. This administration-focused role emphasizes accurate record-keeping, payments, and compliance.

You will develop and maintain Excel trackers, coordinate contractors, and provide support to the broader property team, with a focus on process improvements.