Urology Medical Secretary, Band 3

Transformationunitgm; Cheltenham; On-site; GBP 24,000 - 26,000; Full time

Job summary

An established healthcare provider is seeking a dedicated Medical Secretary to join their Urology Clinical Support Team. This full-time role offers a unique opportunity to contribute to patient care while supporting a dynamic team in a busy hospital environment. You will be responsible for delivering professional secretarial support, maintaining high administrative standards, and effectively communicating within the team. With a commitment to staff development and a focus on community welfare, this position promises a rewarding career path in a supportive and innovative organization. If you are motivated and eager to make a difference, this role is perfect for you.

Benefits

Generous annual leave allowance

Access to NHS pension scheme

Flexible working opportunities

Discounts at local shops and restaurants

Access to on-site nurseries

Discounted public transport

Health and wellbeing initiatives

Qualifications

• Educated to GCSE grade C or above in literacy and numeracy.
• Level III / Speed Typing qualification or experience (min 60 wpm).
• NVQ in Administration level 3 and computer literate.

Responsibilities

• Provide professional and confidential secretarial support to the Urology team.
• Maintain high standards of administration and record keeping.
• Communicate effectively with team members and colleagues.

Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Problem Solving

Education

GCSE in Literacy and Numeracy

Level III / Speed Typing Qualification

NVQ in Administration Level 3

Tools

Microsoft Office

TRAK/EPR/PACS/Infoflex

Job description

Employer Gloucestershire Hospitals NHS Foundation Trust Employer type NHS Site Cheltenham General Hospital Town Cheltenham Salary £24,625 - £25,674 (pa pro rata if part-time) Salary period Yearly Closing 21/05/2025 23:59

Urology Medical Secretary, Band 3

Band 3

Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.

As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.

As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.

By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support.

Job overview

If you want a interesting role within the NHS and are excited by a challenge then being a Medical Secretary may be the perfect role for you.

The Urology Clinical Support Team is extremely busy and we are looking to recruit an enthusiastic and highly motivated individual who is committed, demonstrate loyalty and are prepared to work hard when necessary to get things done.

In return, we can offer you a job where you are valued in supporting our team and making a difference to patients, with the potential for further development within the team.

This exciting opportunity is full-time 37.5 hours per week.

Main duties of the job

- The post holder is responsible for working within the Urology team providing professional, efficient and confidential secretarial support

- Communicate effectively with team members and colleagues

- Maintain and develop high standards of administration and record keeping

- Take on responsibility for personal development and support the development of the Service

- Conduct oneself in a professional manner and be a role model at all times

- Provide day to day administrative support when required for the department on request

Working for our organisation

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.

With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.

Detailed job description and main responsibilities

Please see the attached job description for more information on the main responsibilities of this vacancy .

Person specification

Qualifications

• Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
• Level III / Speed Typing qualification or demonstrable experience (min 60 wpm)
• NVQ in Administration level 3 computer literate in Microsoft Office packages

Experience

• Appropriate experience in a hospital or office environment
• Previous experience of dealing with members of the public
• Good command and understanding of English, punctuation and grammar
• Experience of using own initiative, prioritising workload and utilising organisational skills
• Working experience of TRAK/EPR/PACS/Infoflex

Knowledge/ Skills

• Ability to deal with complex situations
• Excellent communication and interpersonal skills
• Acts as a role model and are able to lead by example to ensure the Trust’s values and behaviours are reinforced throughout their area of practice.
• Flexible team worker
• Motivated and Innovative

The health and wellbeing of our staff and patients remains the priority of the Trust. Vaccination remains the best chance we have of conquering COVID and the Trust encourages everyone to take up this offer.

Please note, this vacancy may close as soon as sufficient applications have been received, so please apply as soon as possible if you are interested. The Recruitment Team are unable to accept any applications after the position has closed on NHS Jobs.

Committed to safeguarding our community

If applicable for the post, all successful candidates will be required to pay for their own Disclosure and Barring Service (DBS) check. The cost will be £29 (standard checks) or £46 (enhanced checks), and will be recovered through two instalments from the candidate's salary. Please contact [e-mail] for further information.

The Trust is a safeguarding employer committed to the safeguarding and promotion of welfare of children, young people and vulnerable adults and expects staff and volunteers to share this commitment. The Trust is committed to safe recruitment practices to protect children and vulnerable adults, and any appointment will be subject to satisfactory clearance. As part of the organisation's commitment to Safer Recruitment, candidates may request copies of relevant policies and procedures by contacting the Recruitment Team at [e-mail]

Committed to supporting service personnel

As part of our commitment to support Service Personnel, Gloucestershire Hospitals NHS Foundation Trust, in collaboration with the Career Transition Partnership, offer a Guaranteed Interview Scheme for all qualifying Service and Ex-Service Personnel. To qualify for a guaranteed interview, candidates must meet the essential criteria for the post and be either a current member of the Armed Forces, or be within the two year period of resettlement. If this applies to you please email the job reference number and your AR number to the Recruitment Team at [e-mail]

Follow us on Twitter: @GHNHSFTCareers

Employer certification / accreditation badges

Name Claire Cornwall Job title Secretary and Admissions Supervisor, Urology Email address [e-mail] Telephone number 0300 422 1411