Senior Medical Secretary

NHS; Wolverhampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity has arisen for a Senior Medical Secretary to join a dynamic Head & Neck team. This role involves providing essential secretarial support, managing diaries, and ensuring smooth communication between patients and staff. The ideal candidate will demonstrate initiative and have experience with medical terminology and administration systems. Join a forward-thinking organization that values diversity and is committed to improving patient care. This position offers a supportive environment with flexible working arrangements, making it an excellent opportunity for those looking to make a meaningful impact in healthcare.

Benefits

Flexible working arrangements

Supportive working environment

Diversity and inclusion initiatives

Qualifications

• Experience in audio typing and managing consultant's diaries.
• Knowledge of medical terminology and patient administration systems.

Responsibilities

• Typing correspondence for outpatients and inpatients with low error rates.
• Managing consultant's diaries and booking meetings.

Skills

Medical terminology

Audio typing

Microsoft Office

Patient Administration System (PAS)

Dragon Medical/Winscribe

Education

RSA/OCR 111 or equivalent

AMSPAR qualification or equivalent experience

Tools

PAS system

Microsoft Office

Dragon Medical

Winscribe

Job description

An exciting opportunity for a Senior Medical secretary has arisen to work as part of our busy Head & Neck team. Providing secretarial support for the consultants, junior medical staff in the team with particular responsibility for audio typing and cross cover for leave as delegated by Team Leader.

The post holder will be required to demonstrate a significant level of initiative in organising their workload and in making decisions and taking action in accordance with departmental policy.

Main duties of the job

To type all correspondence relating to out patients and in patients, including typing of departmental correspondence, with a low rate of errors and to meet Trust turnaround targets.

Regularly liaising with Team Leader to ensure departmental priorities are met.

Managing consultant's diaries, booking meetings and taking minutes where appropriate.

Arrange patients new and follow up appointments as required using PAS system and liaison with appropriate departments

Receive enquires from patients and staff, resolving enquiries of a more complex nature and dealing with as appropriate.

To provide cross cover for secretarial team during annual leave and sickness

Co-operate with the introduction of new procedures, policies or technology, including any technology associated with the Patient Administration System (PAS), assisting team leads with implementation

About us

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

Job responsibilities

Please see attached Job Description/Person Specification for a full detail of role and main responsibilities.

Person Specification

Typing Test and Interview

• RSA/OCR 111 OR EQUIVALENT
• AMSPAR QUALIFICATION OR EQUIVALENT EXPERIENCE
• Medical terminology
• Pas Experience
• Knowledge of RTT/Suspensions
• Microsoft office
• Dragon Medical/ Winscribe

Typing test

• Application Form and Typing Test
• Previous knowledge of Medical Terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.