Medical Secretary

Birmingham Women's and Children's Hospital and Charity; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established healthcare provider is seeking an organized and proactive Administrative Assistant to join their dynamic team. This role involves a variety of administrative and secretarial tasks, ensuring smooth operations within a busy medical environment. The ideal candidate will excel in communication and collaboration, providing essential support to healthcare professionals. Join a forward-thinking organization dedicated to high-quality care for women and children, where your contributions will make a real difference in the lives of families. This is a fantastic opportunity to grow your career in a supportive and inclusive workplace.

Qualifications

• Experience in administrative and secretarial duties in a healthcare setting.
• Proficient in audio transcription and managing correspondence.

Responsibilities

• Manage administrative tasks including booking appointments and correspondence.
• Provide medical secretarial support to consultant psychiatrists.

Skills

Administrative Support

Audio Transcription

Communication Skills

Team Collaboration

Education

High School Diploma

Relevant Administrative Qualification

Tools

Microsoft Office Suite

Electronic Health Records (EHR)

Job description

Job Location

Based at Washwood Heath Health and Wellbeing Centre - East Birmingham

Job Responsibilities

1. Undertake a wide range of administrative and secretarial duties, including receiving correspondence, booking patient medical appointments, and attending designated meetings to record accurate notes.
2. Complete audio transcriptions of clinical letters, reports, and other correspondence as required by the Consultant Psychiatrist and medical team.
3. Act as a focal point of contact, responsible for disseminating information, messages, and inquiries for the medical team, liaising with multidisciplinary team members, other health professionals, staff within the Trust, GPs, Social Workers, Service Users, Carers, and external agencies.
4. Provide cover for other secretaries within the service during leave periods.
5. Provide comprehensive medical secretarial support to 2 consultant psychiatrists working with young people.

About the Trust

Birmingham Women's and Children's NHS Foundation Trust is committed to providing high-quality physical and mental health care for women, children, and families. It was formed in February 2017 and unites hospitals to enable seamless care, greater investment, and advances in specialist treatment, including neonatal and fetal work. The Trust aims to shape the future of family-centered care.

Birmingham Children's Hospital is a leading specialist paediatric centre with an international reputation. Birmingham Women's Hospital is one of the UK's two dedicated women's hospitals, with the busiest maternity unit delivering over 8,200 babies annually and offering comprehensive gynaecological, maternity, and neonatal services.

Forward Thinking Birmingham (FTB) Mental Health Services provide community and inpatient mental health care pathways for young people aged 0-25 years old.

Our Commitment

We are dedicated to creating the best workplace, promoting inclusion, diversity, and equality. We encourage applications from all community sectors who meet the role criteria, regardless of age, gender identity, disability, race, religion, or sexual orientation.

Contact for Further Details

Name: Jo Barnett
Job Title: Admin Team Leader
Email: [e-mail]
Phone: [phone]