Unit Facility Management Specialist

IKEA; Swalwell; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

15% IKEA discount

Life Assurance

Enhanced pension contributions

Interest-free loans

Season Ticket Transport Loan

End-of-year gift

Job summary

IKEA Gateshead is seeking a Unit Facility Management Specialist to lead maintenance and compliance for our sustainability-focused store. You will work with cutting-edge renewable tech, smart building controls, and manage budgets and contractor relationships.

The role is a full-time position, 39 hours per week, with occasional weekend work. You will drive improvements in energy, waste and water management, and report on performance to help achieve our store ambitions.

Qualifications

• Experience in facilities management, property maintenance, or similar.
• Knowledge of building services (HVAC, electrical, plumbing) and contractor management.
• Understanding of compliance, risk, permits and maintenance duties.
• Experience with budgets and cost control; improving efficiency.
• Knowledge of sustainability practices in FM (energy, water, waste).

Responsibilities

• Coordinate and monitor facilities management services to ensure a safe, compliant environment.
• Collaborate with internal stakeholders, contractors and service providers to deliver FM services.
• Carry out inspections, audits and compliance checks, maintaining records.
• Support CAFM systems, maintenance schedules and statutory obligations.
• Produce reports and performance data to drive operational improvements.
• Assist with contractor tendering, onboarding and performance reviews.
• Contribute to budget planning and cost control; identify efficiencies.
• Provide technical support for facilities-related activities and asset management.
• Support sustainability objectives by improving environmental performance.

Skills

Facilities management

Budget management

Sustainability practices

Stakeholder management

Contractor coordination

Tools

CAFM software

Job description

IKEA Gateshead is looking to welcome a Unit Facility Management Specialist.

Join IKEA Gateshead at the forefront of sustainability as the first UK IKEA store to transition to a gas-free heating and cooling system. This is a unique opportunity to work with cutting-edge renewable technology, smart building controls, and innovative solutions that are shaping the future of facilities management.

WHAT WE OFFER

• The Start Date of employment will be discussed at interview.
• Competitive starting salary of £31,000.00 per annum, based on competence and experience.
• This is a full-time position of 39 hours per week, worked across 5 days. The role includes working one weekend in every three, and flexibility is required to meet the needs of the business.
• We can discuss flexibility to match your life and our business needs during the interview.

WORKING WITH US HAS ITS REWARDS

Our co-workers bring unique ideas and talent to work every day, and we offer a variety of benefits that suit their and their family's everyday needs.

• 15% IKEA discount & discount portal helping you save £100s on High-street retailers.
• Life Assurance of 4 times your pay, enhanced statutory pension contributions & interest-free loans.
• Season Ticket Transport Loan - We care about the planet and encourage sustainable commuting to our stores with a 15% subsidised transport loan of your annual transport fare.
• End-of-year gift - As a thank you in December, every Co-worker receives a gift!

…as well so much more! https://www.ikea.com/gb/en/this-is-ikea/work-with-us/why-work-with-us-because-a-job-with-us-is-so-much-more-than-a-job-pub1969c310#bc37fdd0-4ea1-11ec-94a5-4b383d67a8f9

WHAT YOU'LL NEED TO HAVE

• Experience within Facilities Management, Property Maintenance, Building Services, Engineering, or a similar environment.
• Good knowledge of building services, including HVAC, electrical and plumbing systems, alongside contractor and supplier management.
• Understanding of compliance, risk management, permits, licences and statutory maintenance requirements.
• Experience working with budgets, cost management and identifying opportunities to improve efficiency.
• Knowledge of sustainability practices within FM, including energy, waste and water management.
• Strong organisational, analytical and stakeholder management skills, with the ability to work collaboratively across different teams.
• Experience using CAFM systems and reviewing contractor documentation, including RAMS.
• A proactive, customer-focused approach with a commitment to delivering excellent service and living IKEA values.

WHAT YOU'LL BE DOING DAY TO DAY

• Coordinate and monitor facilities management services to ensure a safe, compliant and well-maintained environment.
• Work closely with internal stakeholders, contractors and service providers to deliver high-quality FM services.
• Carry out inspections, audits and compliance checks, maintaining accurate records and documentation.
• Support the management of CAFM systems, maintenance schedules and statutory obligations.
• Produce reports and performance data to help drive operational improvements and support business goals.
• Assist with contractor tendering, onboarding and performance reviews.
• Contribute to budget planning, cost control and identifying more efficient ways of working.
• Provide technical support and expertise for facilities-related activities, projects and asset management initiatives.
• Support sustainability objectives by helping improve environmental performance across the unit.

WE CARE FOR THE PEOPLE

It takes the diversity of thought, background, and culture to make great ideas a reality. We welcome candidates from all walks of life, including those with disabilities, to join us, and feel valued in the workplace.

Come see the wonderful workday where we create a better everyday life for the many