Unit Facility Management Specialist

Ingka External; Gateshead; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

15% IKEA discount & discount portal

Life Assurance 4x pay

Pension contributions

Transport loan

End-of-year gift

Job summary

IKEA Gateshead is seeking a Unit Facility Management Specialist to join our team. You will help manage facilities, ensure safety and compliance, and collaborate with contractors across a 39-hour, five-day week, including one weekend in three.

This role supports our transition to gas-free heating and cooling and the use of smart building controls. Candidates should have FM experience, knowledge of building services, budgets, and CAFM systems.

Qualifications

• Experience within Facilities Management or related environment.
• Knowledge of building services (HVAC, electrical, plumbing).
• Experience with budgets and cost control.
• Familiarity with CAFM systems and RAMS.

Responsibilities

• Coordinate and monitor facilities management services to ensure a safe, compliant and well-maintained environment.
• Work closely with internal stakeholders, contractors and service providers to deliver high-quality FM services.
• Carry out inspections, audits and compliance checks, maintaining accurate records and documentation.
• Support the management of CAFM systems, maintenance schedules and statutory obligations.
• Produce reports and performance data to help drive operational improvements and support business goals.
• Assist with contractor tendering, onboarding and performance reviews.
• Contribute to budget planning, cost control and identifying more efficient ways of working.
• Provide technical support and expertise for facilities-related activities, projects and asset management initiatives.
• Support sustainability objectives by helping improve environmental performance across the unit.

Skills

Facilities Management

Budgeting

Contractor management

CAFM systems

RAMS

Sustainability

Stakeholder management

Tools

CAFM systems

Job description

• Job ID: 373283

• Date posted: 23/10/2026

• IKEA Gateshead is looking to welcome a Unit Facility Management Specialist. Join IKEA Gateshead at the forefront of sustainability as the first UK IKEA store to transition to a gas-free heating and cooling system. This is a unique opportunity to work with cutting-edge renewable technology, smart building controls, and innovative solutions that are shaping the future of facilities management.

• WHAT WE OFFER

  • The Start Date of employment will be discussed at interview.

  • Competitive starting salary of £31,000.00 per annum, based on competence and experience.

  • This is a full-time position of 39 hours per week, worked across 5 days. The role includes working one weekend in every three, and flexibility is required to meet the needs of the business.

  • We can discuss flexibility to match your life and our business needs during the interview.

• WORKING WITH US HAS ITS REWARDS

  Our co-workers bring unique ideas and talent to work every day, and we offer a variety of benefits that suit their and their family's everyday needs.

  • 15% IKEA discount & discount portal helping you save £100's on High-street retailers.
  • Life Assurance of 4 times your pay, enhanced statutory pension contributions & interest-free loans.
  • Season Ticket Transport Loan - We care about the planet and encourage sustainable commuting to our stores with a 15% subsidised transport loan of your annual transport fare.
  • End-of-year gift - As a thank you in December, every Co-worker receives a gift!

  and as well so much more! https://www.ikea.com/gb/en/this-is-ikea/work-with-us/why-work-with-us-because-a-job-with-us-is-so-much-more-than-a-job-pub1969c310#bc37fdd0-4ea1-11ec-94a5-4b383d67a8f9

• WHAT YOU'LL NEED TO HAVE

  • Experience within Facilities Management, Property Maintenance, Building Services, Engineering, or a similar environment.
  • Good knowledge of building services, including HVAC, electrical and plumbing systems, alongside contractor and supplier management.
  • Understanding of compliance, risk management, permits, licences and statutory maintenance requirements.
  • Experience working with budgets, cost management and identifying opportunities to improve efficiency.
  • Knowledge of sustainability practices within FM, including energy, waste and water management.
  • Strong organisational, analytical and stakeholder management skills, with the ability to work collaboratively across different teams.
  • Experience using CAFM systems and reviewing contractor documentation, including RAMS.
  • A proactive, customer-focused approach with a commitment to delivering excellent service and living IKEA values.

• WHAT YOU'LL BE DOING DAY TO DAY

  • Coordinate and monitor facilities management services to ensure a safe, compliant and well-maintained environment.
  • Work closely with internal stakeholders, contractors and service providers to deliver high-quality FM services.
  • Carry out inspections, audits and compliance checks, maintaining accurate records and documentation.
  • Support the management of CAFM systems, maintenance schedules and statutory obligations.
  • Produce reports and performance data to help drive operational improvements and support business goals.
  • Assist with contractor tendering, onboarding and performance reviews.
  • Contribute to budget planning, cost control and identifying more efficient ways of working.
  • Provide technical support and expertise for facilities-related activities, projects and asset management initiatives.
  • Support sustainability objectives by helping improve environmental performance across the unit.

• WE CARE FOR THE PEOPLE

  It takes the diversity of thought, background, and culture to make great ideas a reality. We welcome candidates from all walks of life, including those with disabilities, to join us, and feel valued in the workplace. Come see the wonderful workday where we create a better everyday life for the many