Facility Management Specialist

Ikea; Milton Keynes; On-site; GBP 29,000 - 36,000; Full time

Benefits offered by this job

IKEA discount

Life Assurance

Pension contributions

Transport loan

Job summary

IKEA Milton Keynes is seeking a Unit Facility Management Specialist to lead the safe, compliant and efficient operation of the store environment. You will coordinate tasks, manage budgets and oversee hard FM services, sustainability initiatives, and performance reporting.

The role demands strong leadership, analytical mindset and experience with CAFM systems, RAMS and supplier management. A full-time, 39-hour week with occasional weekend work is required.

Qualifications

• Knowledge to plan, organise, and manage costs for a given area.
• Understand FM scope, delivery model and business processes including work-order/contract and supplier management; experience in hard FM services (heating, cooling, electrics, plumbing).
• Sustainability in FM: energy, water, waste, and climate-positive operations.

Responsibilities

• Manage FM services to ensure safety, compliance, maintenance and improvements.
• Coordinate tasks with internal teams and external FM suppliers/service providers and report to Unit FM Manager.
• Support tendering processes and contribute to budgeting and business planning.
• Ensure regulatory compliance, collaborate with third parties, and provide technical support for FM operations and projects.
• Coordinate internal FM checks and audits and inspections within the FM scope.
• Inspect FM services and administer CAFM tools and spot checks.
• Produce relevant FM reports and assist in tendering for new service providers.
• Contribute to goal-setting and annual FM budget planning.

Skills

Planning & budgeting

FM knowledge

Sustainability in FM

Analytical skills

Leadership

CAFM systems

RAMS

Tools

CAFM software

Job description

Job Description

• Job ID: 372830


• Date posted: 26/10/2026

IKEA Milton Keynes is looking to welcome a Unit Facility Management Specialist. Are you passionate about creating a safe, compliant, and efficient environment? Do you thrive on coordinating tasks, managing budgets, and ensuring top-notch facility services? If so, we have the perfect opportunity for you!

WHAT WE OFFER

• Start Date of employment will be discussed at interview.


• Competitive starting salary of £32,500.00 per annum, based on competence and experience.


• This is a full-time position of 39 hours per week, worked across 5 days. The role includes working one weekend in every three, and flexibility is required to meet the needs of the business.


• We can discuss flexibility to match your life and our business needs during the interview.

WORKING WITH US HAS ITS REWARDS

• 15% IKEA discount & discount portal helping you save £100's on High-street retailers.


• Life Assurance of 4 times your pay, enhanced statutory pension contributions & interest-free loans.


• Season Ticket Transport Loan - We care about the planet and encourage sustainable commuting to our stores with a 15% subsidised transport loan of your annual transport fare.


• End-of-year gift – As a thank you in December, every Co-worker receives a gift!

as well so much more! https://www.ikea.com/gb/en/this-is-ikea/work-with-us/why-work-with-us-because-a-job-with-us-is-so-much-more-than-a-job-pub1969c310#bc37fdd0-4ea1-11ec-94a5-4b383d67a8f9

WHAT YOU'LL NEED TO HAVE

• Knowledge of how to plan, organise, and manage costs and expenditures for a given area, as well as how to assess and mitigate risks in a business environment.


• Understand the FM scope, delivery model, and business processes, including work order management, contract and supplier management, with experience in hard FM services such as Heating & Cooling systems, Electrics and plumbing.


• Knowledgeable about sustainability in FM, including energy and water consumption, waste management, and transforming operations to be climate positive and contribute to a circular society.


• Have an analytical mindset, be detail-oriented with strong analytical and reporting capabilities to deliver unit KPI's.


• You are prepared to take leadership for your tasks and area of responsibility, act as an ambassador within the FM area, collaborate effectively, be service-minded and customer-driven, and embody IKEA culture and values.


• Experience using CAFM systems and understanding RAMS.

WHAT YOU'LL BE DOING DAY TO DAY

• Manage FM services to ensure safety, compliance, maintenance, and improvements for a safe and operational environment


• Coordinate tasks with internal teams and external FM suppliers & service providers, and report on delivery to the Unit FM Manager


• Support tendering processes, contribute to goal setting, budgeting, and business planning


• Ensure compliance with regulations, collaborate with 3rd parties, and provide technical support for FM operations and projects


• Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope


• Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks


• Coordinate and produce relevant reports within the FM scope


• Support the tendering process for new and/or potential FM service providers by assisting the service providers during site visits


• Contribute with insights to the goal-setting, the FM budgeting activities and the annual business plan in the unit


• Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area


• Follow-up on permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka


• Collaborate with 3rd parties regarding FM-related services and property-related assets in order to secure compliance with local regulations and authorities


• Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model


• Participate in projects within FM-related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation

WE CARE FOR THE PEOPLE

It takes the diversity of thought, background, and culture to make great ideas a reality. We welcome candidates from all walks of life, including those with disabilities, to join us, and feel valued in the workplace.

Come see the wonderful workday where we create a better everyday life for the many