Undergraduate Admissions Administrator

SONICOM; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

43 days' annual leave

Generous pension scheme

Flexible working policy from day one

On-site facilities and cycle-to-work

Job summary

Imperial College London’s Department of Life Sciences is seeking an enthusiastic Undergraduate Admissions Administrator to join our Education Office team. This is a full-time, on-campus role supporting undergraduate admissions from application to enrolment and helping to deliver applicant events.

You will work closely with Admissions Tutors, Registry staff and student ambassadors to provide accurate advice, organise open days and coordinate outreach, ensuring inclusive communications and

Qualifications

• Experience of student administration within a higher education environment.
• Knowledge of UK higher education admissions processes, including UCAS.
• Experience supporting undergraduate admissions activities.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• A professional, customer-focused approach when dealing with a diverse range of stakeholders.
• Strong Microsoft 365 skills, including Excel, Word and Outlook.
• Experience of organising recruitment, outreach or student-facing events.

Responsibilities

• Support all aspects of the undergraduate admissions process, including managing applications and recording admissions decisions.
• Act as a key point of contact for prospective students, applicants and their families, providing accurate and timely advice.
• Organise applicant open days, recruitment events and departmental visits.
• Recruit, coordinate and support student ambassadors involved in outreach and admissions activities.
• Produce admissions reports and analyse data to support decision-making.
• Work with colleagues to ensure admissions communications and events are accessible and inclusive for all applicants.
• Coordinate welcome information for incoming students.
• Contribute to the wider activities of the Education Office, including support for examinations, student administration and departmental projects.

Skills

Student administration

UK admissions processes

Organisational skills

Written and verbal communication

Customer-focused approach

Microsoft 365 (Excel, Word, Outlook)

Event organisation

Tools

Microsoft 365

Job description

The Department of Life Sciences at Imperial College London is seeking an enthusiastic and highly organised Undergraduate Admissions Administrator to join our dedicated Education Office team.

This is an excellent opportunity for an experienced administrator with knowledge of higher education admissions processes to play a key role in attracting and supporting outstanding students throughout the admissions cycle.

Working closely with Admissions Tutors, Registry colleagues, academic staff and student ambassadors, you will manage undergraduate admissions activities from application through to enrolment while helping to deliver exceptional applicant events and experiences.

What you would be doing

In this varied and rewarding role, you will:

• Support all aspects of the undergraduate admissions process, including managing applications and recording admissions decisions.
• Act as a key point of contact for prospective students, applicants and their families, providing accurate and timely advice.
• Organise applicant open days, recruitment events and departmental visits.
• Recruit, coordinate and support student ambassadors involved in outreach and admissions activities.
• Produce admissions reports and analyse data to support decision-making.
• Work with colleagues to ensure admissions communications and events are accessible and inclusive for all applicants.
• Coordinate welcome information for incoming students.
• Contribute to the wider activities of the Education Office, including support for examinations, student administration and departmental projects.

What we are looking for

You will bring:

• Experience of student administration within a higher education environment.
• Knowledge of UK higher education admissions processes, including UCAS.
• Experience supporting undergraduate admissions activities.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• A professional, customer-focused approach when dealing with a diverse range of stakeholders.
• Strong Microsoft 365 skills, including experience with Excel, Word and Outlook.
• Experience of organising recruitment, outreach or student-facing events.

You’ll become part of a supportive and collaborative Education Office within one of the world's leading universities. This role offers the opportunity to make a meaningful impact on the student experience while developing your expertise in admissions, higher education administration and event management.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 43 days' annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest‑free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

This is a full‑time (35 hours per week), open‑ended post.

Please note, the role holder will be expected to be on campus for 4 days a week minimum and 5 days during key periods for this role.

If you require any further details about the role, please contact: Helen Ware, Head of Education Office - [e-mail].

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don't hesitate to email us at [e-mail]. We're here to help.

About Imperial

Welcome to Imperial, a global top‑ten university where scientific imagination leads to world‑changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages.

Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.

Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.