UK Office Administrator (Part-time)

Maximum Games; St. Ives; On-site; GBP 18,000 - 24,000; Part time

Job summary

A dynamic entertainment company in the United Kingdom is seeking a part-time Office Administrator to manage office functions and support recruitment across European locations. This impactful role involves maintaining a functional office environment, onboarding new staff, and enhancing employee engagement through initiatives. Ideal candidates should have a bachelor's degree or relevant experience, strong communication skills, and proficiency in Microsoft Office. Flexibility in working hours is available, making it suitable for various lifestyles.

Qualifications

• Experience in office management or administration.
• Ability to think strategically and implement creative solutions.
• Strong communication and interpersonal skills.
• Comfortable managing competing priorities with precision and organisation.
• Proficiency with Excel and Microsoft Office Suite a must.
• Ability to do errands as needed with a valid driving licence.

Responsibilities

• Manage and maintain overall office appearance and functionality.
• Manage logistics for in-person meetings and events.
• Onboarding of new starters and supporting engagement initiatives.
• Manage relationships with building vendors and service providers.
• Plan and coordinate staff engagement initiatives and events, including social activities, team-building sessions, lunch clubs, and game launch celebrations.
• Onboarding of new starters.
• Help drive process and build strong work relationships to manage overall retention and engagement.
• Support the Global People Team.
• Management of the relationship with UK's H&S advisors and ensuring compliance to Health and Safety.
• Provide admin support as needed to Legal team.
• Other duties as needed.

Skills

Strategic thinking

Creative problem-solving

Communication skills

Interpersonal skills

Organizational skills

Proficiency in Excel

Education

Bachelor’s degree or 3+ years of relevant professional experience

Tools

Microsoft Office Suite

Job description

Overview

Maximum Entertainment is a global entertainment company dedicated to creating high quality experiences spanning the entire value chain of video games, including development, publishing, transmedia, sales and operations. Maximum Entertainment provides collaborative resources to its partners through in-house publishing, as well as its development division. With more than 300 titles in its catalogue, Maximum Entertainment has partnered with best-in-class creators and franchises around the world to deliver magic to the gamer in everyone. Maximum Entertainment has offices around the world and employs more than 200 professionals.

The OFFICE ADMINISTRATOR is an impactful role providing services to multiple departments within the group. The person reports to the Global Director of People and is responsible for managing the office administration for St. Ives, Cambridgeshire location, supporting recruitment for the Group’s European locations, as well as administration of contracts for the Group. This is a Part-time onsite position. Working days are Monday, Tuesday, Wednesday and Thursday. Flexibility on hours can be discussed.

In this role, you will

Primary Duties – Fulfil Office Management Functions

• Manage and maintain overall office appearance and functionality.
• Maintain office supplies and equipment inventories.
• Manage logistics for any in-person meetings and events.
• Manage relationships with building vendors and service providers.
• Plan and coordinate staff engagement initiatives and events, including social activities, team-building sessions, lunch clubs, and game launch celebrations.
• Onboarding of new starters.
• Help drive process and build strong work relationships to manage overall retention and engagement.
• Support the Global People Team.
• Management of the relationship with UK's H&S advisors and ensuring compliance to Health and Safety.
• Provide admin support as needed to Legal team.
• Other duties as needed.

Ideally, you have

• Bachelor’s degree or 3+ years of relevant professional experience in an office
• Ability to think strategically and implement creative solutions
• Strong communication, and interpersonal skills, with the ability to build and maintain strong relationships with key stakeholders at all levels in the organisation
• Comfortable managing competing priorities with precision and organisation
• Proficiency with Excel and Microsoft Office Suite a must
• Ability to do errands as needed with a valid driving licence