Tutorial Operations Coordinator – Oxford

University of Oxford; Oxford; On-site; GBP 12,000 - 16,000; Full time

Benefits offered by this job

Free lunch

Pension scheme

Car parking

Sports facilities

Healthcare scheme

Bus pass

Holiday entitlement 30 days

Job summary

Magdalen College in Oxford invites applications for a Tutorial Administrator, available full-time or part-time (job share possible). The role supports the Senior Tutor and Academic Registrar, handling tutorial reports, tuition payments, right-to-work checks, visa monitoring, and broader academic administration.

The post involves managing the Teaching Management System, arranging room bookings, preparing termly feedback, monitoring visa-related attendance, administering grants, and supporting

Qualifications

• Experience of one or more institutions of Higher Education.
• Excellent interpersonal skills, and an ability to work both independently and as part of a team.
• Excellent written and oral communication skills, and a high level of computer literacy.
• Excellent time-management skills and attention to detail.
• Excellent analytical skills and an ability to see complex tasks through to a conclusion without constant supervision.

Responsibilities

• Managing the right-to-work checks and paperwork involved in employing students.
• Administration of the Teaching Management System (TMS) for Magdalen's undergraduate teaching.
• Administration related to out-of-college tuition and checking tuition invoices.
• Teaching room booking and liaising with Conference & Events, Accommodation, Library, and Porters.
• Preparation of termly tutorial feedback reports on individual tutors.
• Attendance monitoring of visa-holding undergraduates and reporting to Student Visa Compliance.
• Termly administration of vacation study grants and preparation of grant lists for approval.
• Administration related to support of graduate students and supervision reporting.
• Receipt and processing of Freshers and Visiting Students paperwork.
• Organising Freshers' Dinners, Graduate Dinners, and related events with seating and dietary notes.
• General record-keeping and duties for the Tutorial Office.

Skills

Experience in HE

Interpersonal skills

Written and oral communication

Computer literacy

Time management

Analytical skills

Job description

Magdalen College in Oxford invites applications for a Tutorial Administrator, available full-time or part-time (job share possible). The role supports the Senior Tutor and Academic Registrar, handling tutorial reports, tuition payments, right-to-work checks, visa monitoring, and broader academic administration.

The post involves managing the Teaching Management System, arranging room bookings, preparing termly feedback, monitoring visa-related attendance, administering grants, and supporting