Trust Administrator

Itchy Feet; Jersey Marine; On-site; GBP 34,000 - 49,000; Full time

Benefits offered by this job

Private medical insurance (from day 1)

Pension plan

Discretionary bonus scheme

Life assurance

Job summary

Itchy Feet, Bermuda-based Trust Services Provider, is seeking a Trust Administrator to join our specialist team. You will support the administration of diverse trust structures and collaborate with senior management to ensure compliance and excellent client service.

You will handle governance, due diligence, and regulatory filings, while identifying improvements to client experience and controls. The role offers a 35-hour week, generous holiday, and a comprehensive benefits package.

Qualifications

• 3+ years of client-facing trust services experience.
• Bachelor's Degree in a relevant field is required.
• Diploma in International Trust Management (STEP) is preferred.
• Excellent verbal and written communication skills; minute taking is desirable.
• Strong attention to detail and organisational abilities.
• Proficient with Viewpoint entity administration software or equivalent.

Responsibilities

• Administer a portfolio of trust structures in accordance with internal policies and Bermuda requirements.
• Assist in analysing trust deeds, and related documents for legal, tax, administrative, and investment issues.
• Maintain up-to-date beneficiary information to fulfil fiduciary duties.
• Record trust transactions accurately and maintain statutory registers.
• Organise meetings, prepare agendas, draft minutes and resolutions, and track actions.
• Liaise with regulators and authorities and coordinate with AML/compliance teams.
• Respond to email queries and engage in business discussions proactively.
• Request and review Client Due Diligence information to ensure AML/ATF compliance.

Skills

Client-facing Trust Services

Verbal & written communication

Attention to detail

Organisational skills

Process improvement

AML awareness

Education

Bachelor's Degree in a relevant field

Diploma in International Trust Management (STEP) – preferred

Tools

Viewpoint entity administration software

Job description

Our client is seeking a Trust Administrator to join their dedicated Trust Services Provider team. In this role, you will play a vital part in delivering high-quality client trust services while collaborating closely with senior management. You will assist with the administration of a diverse range of trust structures and companies, ensuring compliance with statutory and regulatory requirements, as well as supporting governance processes. Your proactive contributions will be welcomed as you identify opportunities for process improvements that enhance the client experience and uphold regulatory compliance.

Job Duties:

• Administer a portfolio of trust structures in accordance with internal policies and Bermuda's statutory and regulatory requirements.
• Assist the Trust Managing Director in analysing and interpreting trust deeds and related documents, focusing on legal, tax, administrative, and investment issues.
• Maintain up-to-date information on beneficiaries and understand their evolving needs and circumstances to fulfil fiduciary duties effectively.
• Ensure accurate recording of trust transactions and the completeness of statutory registers for clients.
• Organise meetings, prepare agendas, draft minutes and trustee resolutions, and follow up on action items.
• Handle routine filings with the Registrar of Companies, Bermuda Monetary Authority, and other relevant regulatory bodies.
• Facilitate requests and liaise with tax, accounting, legal advisors, investment managers, and banks.
• Respond independently to email queries and proactively engage in business discussions.
• Request and review new and updated Client Due Diligence information from clients as needed to ensure compliance with AML/ATF regulations and related requirements.
• Maintain awareness of operational, anti-money laundering, and compliance risks, taking actions to mitigate exposure and

Job Requirements:

• At least 3 years of client-facing trust services experience.
• Bachelor's Degree in a relevant field.
• Holding or currently studying towards a Diploma in International Trust Management (STEP) is preferred.
• Excellent verbal and written communication skills; experience in minute taking is highly desirable.
• Strong attention to detail and exceptional organisational skills.
• Proficient in the use of Viewpoint entity administration software or equivalent.

What You'll Love:

In this role, you will enjoy a standard working schedule of 35 hours per week, with flexibility in working hours. You will have 25 days of holiday entitlement, the option to buy/sell additional days, and benefit from a discretionary bonus scheme. Our client offers private medical insurance from day one, a pension plan, permanent health insurance, and life assurance, all within a supportive and dynamic working environment.