Trips, Lettings & Payment Administrator

Cirencester Deer Park School; Swindon; On-site; GBP 9,000 - 12,000; Part time

Benefits offered by this job

Schools Mutual membership

Inclusive working environment

Professional growth opportunities

Job summary

Cirencester Deer Park School in Swindon is seeking a dedicated Trips, Lettings and Payments Administrator to support the school’s financial and administrative systems. This role handles trips, music tuition payments, lettings and student payment processes with accuracy and discretion.

Initially the role is appointed at 15 hours per week with review after three months. You will work closely with staff, parents, pupils and external providers to ensure timely payments and compliant records.

Qualifications

• Strong organisational and administrative skills with careful attention to detail.
• Numerical accuracy and ability to manage payments and records.
• Good working knowledge of Microsoft Office applications (Excel, Word, Outlook).

Responsibilities

• Coordinate administration of school trips and educational visits.
• Monitor trip income, instalments, donations and outstanding balances.
• Communicate with parents regarding payments and deadlines.
• Coordinate music lesson enrolments, records and payments.
• Monitor school meal accounts and support families with queries.
• Administer school lettings through the SchoolHire system.
• Produce reports and maintain accurate financial records.
• Support process improvements and ensure policy compliance.

Skills

Organisational skills

Administrative skills

Numerical accuracy

MS Office (Excel, Word, Outlook)

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Are you highly organised, customer-focused and confident working with financial and administrative systems?

We are seeking a dedicated and detail-oriented Trips, Lettings and Payments Administrator to join our school support team. This is an exciting opportunity to play a key role in supporting educational visits, music tuition programmes, school lettings and student payment systems, ensuring a positive experience for pupils, families, staff and external hirers.

This newly created role offers the opportunity to make a significant contribution to the efficient running of the school whilst providing excellent customer service and administrative support across a variety of functions. Initially the role is appointed at 15 hours per week and will be subject to review after three months.

About the Role

Working closely with teaching and support staff, parents, pupils and external providers, you will coordinate the administration of school trips, educational visits, music tuition payments, school meal accounts and community lettings.

Key responsibilities include:

• Managing the administration of school trips and educational visits.
• Monitoring trip income, instalments, donations and outstanding balances.
• Communicating with parents and carers regarding payments and deadlines.
• Coordinating music lesson enrolments, records and payments.
• Monitoring school meal accounts and supporting families with payment queries.
• Administering school lettings through the SchoolHire system.
• Producing reports and maintaining accurate financial and administrative records.
• Supporting process improvements and ensuring compliance with school procedures.

This varied role requires someone who is comfortable working with financial information, managing multiple priorities and developing positive relationships with a wide range of stakeholders.

What We Are Looking For

The ideal candidate will possess strong organisational and administrative skills, excellent attention to detail and numerical accuracy, and a good working knowledge of Microsoft Office applications, particularly Excel, Word and Outlook. They will be able to manage multiple priorities effectively, meet deadlines, communicate confidently with a wide range of people, and handle sensitive information with discretion and confidentiality.

The successful candidate will be customer-focused, able to build positive relationships with colleagues, parents, pupils and external organisations, and remain calm and solutions-focused when working under pressure. Above all, they will be committed to supporting the school's values, ethos and commitment to providing an excellent experience for all members of the school community.

Further information can be found in the attached Job Description and Person Specification.

Cirencester Deer Park School

As part of our team, the successful candidate will lead by example — recognising the opportunity in every interaction to make a difference, and inspiring others to bring out the best in everyone. Together, we look to see everyone achieve more than they first thought possible driving this through the values of trust, kindness, determination.

Our staff are at the heart of what we do. We offer a range of benefits designed to support wellbeing and professional growth, including:

• Membership with Schools Mutual, providing health and wellbeing support
• A positive and inclusive working environment where everyone is valued
• A strong team spirit and a genuine sense of buzz and energy across the school
• Opportunities for professional growth, development, and make a meaningful impact every day

Our commitment to equity, inclusion, and diversity underpins everything we do — from how we support our pupils to how we work together as colleagues. We believe that varied perspectives strengthen our school and enrich the learning experience for everyone. We actively encourage applications from individuals of all backgrounds and identities and are dedicated to creating a workplace where everyone feels respected, supported, and able to thrive.

Further general information about our school can be found on our school website.

Applications should be submitted no later than Sunday, 1 November 2026

Interview date to be confirmed.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. The successful applicant will be subject to all necessary pre-employment checks, including an enhanced DBS check.