School Trips, Lettings & Payments Coordinator

Cirencester Deer Park School; Swindon; On-site; GBP 9,000 - 12,000; Part time

Benefits offered by this job

Schools Mutual membership

Inclusive working environment

Professional growth opportunities

Job summary

Cirencester Deer Park School in Swindon is seeking a dedicated Trips, Lettings and Payments Administrator to support the school’s financial and administrative systems. This role handles trips, music tuition payments, lettings and student payment processes with accuracy and discretion.

Initially the role is appointed at 15 hours per week with review after three months. You will work closely with staff, parents, pupils and external providers to ensure timely payments and compliant records.

Qualifications

• Strong organisational and administrative skills with careful attention to detail.
• Numerical accuracy and ability to manage payments and records.
• Good working knowledge of Microsoft Office applications (Excel, Word, Outlook).

Responsibilities

• Coordinate administration of school trips and educational visits.
• Monitor trip income, instalments, donations and outstanding balances.
• Communicate with parents regarding payments and deadlines.
• Coordinate music lesson enrolments, records and payments.
• Monitor school meal accounts and support families with queries.
• Administer school lettings through the SchoolHire system.
• Produce reports and maintain accurate financial records.
• Support process improvements and ensure policy compliance.

Skills

Organisational skills

Administrative skills

Numerical accuracy

MS Office (Excel, Word, Outlook)

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Cirencester Deer Park School in Swindon is seeking a dedicated Trips, Lettings and Payments Administrator to support the school’s financial and administrative systems. This role handles trips, music tuition payments, lettings and student payment processes with accuracy and discretion.

Initially the role is appointed at 15 hours per week with review after three months. You will work closely with staff, parents, pupils and external providers to ensure timely payments and compliant records.