Transportation Administrator

Veezu; Manchester; On-site; GBP 25,000 - 30,000; Full time

Job summary

A rapidly growing tech-driven mobility service in Manchester is seeking a Transportation Administrator to provide essential administrative support and manage compliance for the PSV transport fleet. The successful candidate will assist in maintaining up-to-date compliance records, manage scheduling and documentation, and ensure adherence to relevant regulations. Ideal applicants will have administrative experience, proficiency in Microsoft Office, and strong organizational skills. Join a company committed to inclusive recruitment and community support.

Qualifications

• Experience in an administrative role, preferably within transport, logistics, or a related field.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent organisational and time management skills.
• Strong attention to detail and record-keeping ability.

Responsibilities

• Assist the Transport Manager in maintaining vehicle and driver compliance records.
• Schedule and record PSV vehicle maintenance and inspections.
• Monitor driver hours and ensure compliance with regulations.
• Prepare transport-related reports and documentation as required.

Skills

Experience in an administrative role

Proficient in Microsoft Office

Organisational skills

Attention to detail

Tools

Transport management software

Tachograph analysis tools

Job description

Your role at Veezu:

At Veezu, we believe in creating amazing journeys for all our colleagues. As a Transportation Administrator, you will provide administrative and operational support to the PSV Transport Manager to ensure efficient management of the fleet and compliance with relevant transport regulations and licensing requirements. The role involves customer contact, record-keeping, and assisting in the management of drivers and vehicles.

Who are Veezu?

Veezu is the UK's fastest growing taxi and private hire technology platform operating across hundreds of UK towns and cities. We are a tech-driven on-demand mobility service that supports our hyper-local communities, helping them thrive and so much more!

What you’ll do:

• Assist the Transport Manager in maintaining up-to-date vehicle and driver compliance records (e.g. MOTs, insurance, licenses, CPCs).
• Schedule and record PSV vehicle maintenance, inspections, and servicing in line with legal requirements and company policies.
• Maintain accurate vehicle and driver records for Vehicle Operator Licensing compliance.
• Support in coordinating driver shift planning and ensuring appropriate driver cover.
• Monitor driver hours, tachograph data, and ensure compliance with EU and UK's driver's hours regulations.
• Assist with accident reporting, insurance claims, and investigations.
• Prepare transport-related reports and documentation as required by the Transport Manager or regulatory authorities (e.g. DVSA).
• Handle administrative tasks such as responding to emails, telephone inquiries, and supplying quotes.
• Help coordinate training and CPC courses for drivers and maintain training records.
• Liaise with external stakeholders including maintenance providers, licensing bodies, and customers when necessary.
• Maintain confidentiality and ensure compliance with GDPR and data protection laws.
• Ensure that customer, passenger, Driver Partner & colleagues’ information is safeguarded at all times, in line with the General Data Protection Regulation (GDPR).
• Be committed to maintaining our ISO27001 certification and set high standards for Information Security compliance.

What you’ll need:

Essential:

• Experience in an administrative role, preferably within transport, logistics, or a related field.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent organisational and time management skills.
• Strong attention to detail and record-keeping ability.

Desirable:

• Previous experience working in a PSV or fleet transport environment.
• An understanding of UK transport regulations (especially relating to PSV operations).
• Experience with transport management software or tachograph analysis tools.

Where you’ll be:

• This role will be based out of our Manchester hub.

Veezu is committed to fair and inclusive recruitment, welcoming applications from all backgrounds, experiences, and communities.