Transport Planner

Gap Personnel Limited; Liverpool; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Company events

Company pension

Free parking

Health & wellbeing programme

On-site gym

On-site parking

Referral programme

Job summary

Gap Personnel Limited, operating as an employment business, is recruiting for a Transport Planner/Fleet Manager based in Liverpool. The role focuses on planning and coordinating efficient, safe and cost-effective transport operations, managing routes, drivers, and fleet compliance to sustain high service levels.

The job requires coordinating daily vehicle schedules, driver allocation, and fleet performance, while collaborating with warehouse and customer service teams to support growth and cost

Qualifications

• Experience in transport planning and fleet management.
• Knowledge of driver working-time rules and vehicle compliance.
• Ability to plan routes and manage logistics and cost efficiency.

Responsibilities

• Plan and optimise daily routes, collections and deliveries to meet customer and operational requirements.
• Allocate drivers and vehicles according to workload, vehicle capacity and legal requirements.
• Monitor transport activity and respond to delays, breakdowns and changes.
• Maintain accurate transport plans, delivery records and route documentation.
• Communicate with drivers, warehouse teams, customers and internal departments.
• Manage vehicle servicing, inspections, MOTs, repairs, tyres and breakdown support.
• Ensure vehicles are available, roadworthy and compliant with policy and law.
• Monitor driver hours, working-time compliance, defects and licence information.
• Maintain records for vehicles, drivers, insurance, servicing and compliance.
• Review fleet utilisation, fuel consumption, mileage and costs.
• Oversee fuel card administration and supplier arrangements; improve efficiency.
• Investigate incidents and implement corrective actions.

Skills

Route planning

Fleet management

Driver scheduling

Budgeting / cost control

Communication

Job description

Gap Personnel who are operating as an employment business are currently recruiting on behalf of our client for a Transport Planner/Fleet Manager for a company based in Liverpool, L3 area.

The Transport Planner / Fleet Manager is responsible for planning and coordinating efficient, safe and cost-effective transport operations. The role manages daily vehicle schedules, driver allocation, fleet compliance and vehicle availability while maintaining high standards of customer service and operational performance.

Scope

The role covers day-to-day transport planning and fleet management across all delivery and trunking operations. Using current route-planning software and system to identify, assess and develop new delivery areas, designing viable routes and service schedules that maximise utilisation of the current fleet and trunk vehicles, reduce empty running and unnecessary mileage, and support cost-effective business growth.

It includes responsibility for route-planning software, current fleet and trunk vehicle utilisation, driver allocation, vehicle availability, fuel control, legal and safety compliance, accident and incident investigation, external transport suppliers, and the assessment and implementation of new delivery areas. The role works closely with warehouse, customer service and operational teams to maintain service levels, control costs and support business growth.

Key Responsibilities

• Plan and optimise daily routes, collections and deliveries to meet customer and operational requirements.
• Allocate drivers and vehicles according to workload, vehicle capacity, working-time rules and legal requirements.
• Monitor transport activity throughout the day and respond promptly to delays, breakdowns, shortages and changing priorities.
• Maintain accurate transport plans, driver instructions, delivery records and route documentation.
• Communicate effectively with drivers, warehouse teams, customers and internal departments.
• Manage vehicle servicing, inspections, MOTs, repairs, tyres and breakdown support.
• Ensure vehicles are available, roadworthy and maintained in accordance with company policy and legal obligations.
• Monitor driver hours, working-time compliance, defects and licence information.
• Manage defect-reporting procedures and ensure faults are recorded, assessed and resolved within the required timescales.
• Maintain records relating to vehicles, drivers, insurance, servicing, maintenance and compliance.
• Review fleet utilisation, fuel consumption, mileage, route efficiency and transport costs.
• Fuel-card administration and supplier arrangements; monitor fuel usage, costs and miles per gallon, investigate anomalies or suspected misuse, reconcile fuel records and invoices, and implement initiatives to improve fuel efficiency and reduce emissions.
• Investigate delivery failures, incidents, complaints and compliance concerns, and implement corrective actions.
• Lead the prompt reporting and investigation of vehicle accidents, collisions, near misses and transport-related incidents; gather evidence, obtain driver and witness statements, complete root-cause analysis, notify relevant internal teams, insurers, customers and authorities where required, and track corrective and preventive actions to completion.
• Support the recruitment, induction, training and performance management of drivers where required.
• Liaise with vehicle suppliers, maintenance providers and other contractors.
• Manage the allocation, configuration, maintenance and repair of driver PDAs and associated equipment; maintain an accurate asset register, coordinate replacements and supplier support, troubleshoot faults, monitor device availability and ensure equipment is operational for daily delivery activity.
• Produce regular reports on performance, compliance, incidents, costs and service levels.
• Promote safe working practices and support continuous improvement across transport operations.

Salary

£35,000.00-£45,000.00 per annum depending on experience

Working hours

Flexible hours

Needs to complete 42.5 hours per week

Benefits

• Company events
• Company pension
• Free parking
• Health & wellbeing programme
• On-site gym
• On-site parking
• Referral programme