Transport Coordinator

Kea HR & Recruitment; Hull and East Yorkshire; On-site; GBP 30,000 - 32,000; Full time

Job summary

Kea HR & Recruitment is assisting a client in Hull to find an experienced Transport Coordinator for its busy transport operation. The role focuses on hands-on operational support, driver administration, fleet maintenance coordination and compliance duties.

The successful candidate will work closely with the Transport Manager, drivers and the wider team, handling driver records, tachograph administration and day-to-day planning. A background in transport or fleet operations is essential.

Qualifications

• Experience in a transport, fleet or operational administration role.
• Strong organisational skills and ability to prioritise.
• Effective communication with drivers and external providers.
• Attention to detail and accurate record-keeping.
• Proficient with computer-based systems and electronic records.
• Ability to stay calm when priorities change or unexpected issues arise.

Responsibilities

• Maintain regular day-to-day communication with drivers and respond to operational queries.
• Record driver hours and maintain driver records.
• Carry out and record driver licence checks; complete tachograph downloads.
• Monitor drivers' hours and tachograph compliance.
• Arrange vehicle PMI inspections, servicing and maintenance scheduling.
• Coordinate vehicle breakdowns and liaise with repair or recovery providers.
• Support Transport Manager with driver recruitment and related administration.
• Assist with day-to-day transport planning.

Skills

Organisational skills

Driver communications

Attention to detail

IT / computer systems

Calm under pressure

Education

Transport Manager CPC qualification (advantage)

Job description

Are you an experienced transport professional who understands the day-to‑day demands of a busy transport operation?

Our client is looking for an experienced Transport Coordinator to join its team at its Hull Head Office.

This is a hands-on operational support role working closely with the Transport Manager, drivers and wider transport team, with responsibility for driver administration, fleet maintenance coordination, transport compliance and planning support. Previous experience working within a transport or fleet operation is essential.

What you'll be doing

Your responsibilities will include:

• Maintaining regular day-to‑day communication with drivers and responding to operational queries.
• Recording driver hours and maintaining accurate driver records.
• Carrying out and recording driver licence checks.
• Completing regular tachograph downloads and maintaining associated records.
• Supporting the monitoring of drivers' hours and tachograph requirements.
• Arranging vehicle PMI inspections, servicing and other routine maintenance.
• Coordinating vehicle breakdowns, including liaising with drivers and repair or recovery providers.
• Maintaining vehicle maintenance and compliance records.
• Supporting the Transport Manager with driver recruitment and associated administration.
• Assisting with day-to‑day transport planning.
• Helping to ensure driver, vehicle and operator records are maintained accurately and in accordance with relevant requirements.

What we're looking for

Previous experience in a transport, fleet or similar operational administration role is essential.

You'll also need:

• Good organisational skills and the ability to manage competing priorities.
• Confidence communicating with drivers, colleagues and external providers.
• Good attention to detail and an understanding of the importance of accurate transport records.
• Confidence using computer-based systems and maintaining electronic records.
• The ability to remain calm and practical when priorities change or unexpected operational issues arise.

Experience of tachograph administration, drivers' hours, vehicle maintenance scheduling, driver licence checks or wider transport compliance would be particularly useful.

A Transport Manager CPC qualification would be an advantage but is not essential.

Hours

Monday to Friday, 7.00am to 4.00pm, with one Saturday in every three from 8.00am to 12.00pm. Some flexibility will be required to meet the operational needs of the business.

Salary

£30,000–£32,000 per annum, depending on experience.

If you have solid transport administration experience and are looking for a varied role where you can play an important part in the day-to-day running of a busy transport operation, we'd like to hear from you