Transport Administrator

Equals One Ltd; Hull and East Yorkshire; On-site; GBP 30,000 - 32,000; Full time

Job summary

Hutton & Co (Ships Chandlers) Ltd in Hull is seeking an experienced Transport Administrator to support the Transport Manager with day-to-day administration for drivers, vehicles and compliance. The role demands strong organisational skills and the ability to adapt to changing priorities in a busy operation.

You will coordinate driver records, tachograph data and vehicle maintenance while maintaining clear communication with drivers and external providers.

Qualifications

• Experience in a transport, fleet or similar operational administration role is essential.
• Solid ability to manage multiple priorities and communicate with drivers and external providers.
• Understanding of tachograph rules, drivers' hours and vehicle maintenance scheduling is advantageous.

Responsibilities

• Maintain regular day-to-day communication with drivers and respond to operational queries.
• Record driver hours and maintain accurate driver records.
• Carry out and record driver licence checks.
• Complete regular tachograph downloads and maintain associated records.
• Support the monitoring of drivers' hours and tachograph requirements.
• Arrange vehicle PMI inspections, servicing and maintenance.
• Coordinate vehicle breakdowns with drivers and repair or recovery providers.
• Maintain vehicle maintenance and compliance records.
• Support the Transport Manager with driver recruitment and related administration.
• Assist with day-to-day transport planning.

Skills

Driver coordination

Record keeping

Tachograph administration

Transport compliance

ICT literacy

Tools

Fleet management software

Job description

Transport Administrator

Hull | £30,000–£32,000 per annum, depending on experience

Are you an experienced Transport Administrator who understands the day-to-day demands of a busy transport operation?

Hutton & Co (Ships Chandlers) Ltd is looking for an experienced Transport Administrator to join its team at its Hull Head Office.

As a ships chandler, Hutton & Co supplies vessels calling at ports across the UK.Transport operations therefore need to work around vessel arrival and departure times, with deliveries coordinated to ensure goods reach vessels when they are needed.

This is a varied, hands‑on role supporting the Transport Manager with the day‑to‑day administration and coordination of drivers, vehicles and transport compliance.You will be working closely with drivers and the wider transport team in an operation where priorities and timings can change, so we are looking for someone who already has experience working within a transport or fleet environment and can confidently get to grips with the role.

What you'll be doing

Your responsibilities will include:

• Maintaining regular day-to-day communication with drivers and responding to operational queries.
• Recording driver hours and maintaining accurate driver records.
• Carrying out and recording driver licence checks.
• Completing regular tachograph downloads and maintaining associated records.
• Supporting the monitoring of drivers' hours and tachograph requirements.
• Arranging vehicle PMI inspections, servicing and other routine maintenance.
• Coordinating vehicle breakdowns, including liaising with drivers and repair or recovery providers.
• Maintaining vehicle maintenance and compliance records.
• Supporting the Transport Manager with driver recruitment and associated administration.
• Assisting with day-to-day transport planning.
• Helping to ensure driver, vehicle and operator records are maintained accurately and in accordance with relevant requirements.

What we're looking for

Previous experience in a transport, fleet or similar operational administration role is essential.

You'll also need:

• Good organisational skills and the ability to manage competing priorities.
• Confidence communicating with drivers, colleagues and external providers.
• Good attention to detail and an understanding of the importance of accurate transport records.
• Confidence using computer-based systems and maintaining electronic records.
• The ability to remain calm and practical when priorities change or unexpected operational issues arise.

Experience of tachograph administration, drivers' hours, vehicle maintenance scheduling, driver licence checks or wider transport compliance would be particularly useful.

A Transport Manager CPC qualification would be an advantage but is not essential.

Hours

Monday to Friday, 7.00am to 4.00pm, with one Saturday in every three from 8.00am to 12.00pm.

Some flexibility will be required to meet the operational needs of the business.

Salary

£30,000–£32,000 per annum, depending on experience.

If you have solid transport administration experience and are looking for a varied role where you can play an important part in the day-to-day running of a busy transport operation, we'd like to hear from you.