Transport Administrator: Data, SAP & Reporting

Great Bear; Stoke-on-Trent; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Annual Leave 28 days

Pension 4% employee + 4% employer

Life Assurance 2x salary

Wellness & EAP

Eye Care Vouchers

Reward & Recognition

Employee Discounts

Job summary

Great Bear (Part of the Culina Group) is recruiting a Transport Administrator for our Stoke-on-Trent site. The role is full-time and permanent, with a 9am-5pm, Monday to Friday schedule. Salary is £27,162 per annum, providing data-driven admin support across Transport and Finance functions.

You will maintain WTD and time-keeping systems, process SAP invoices, manage driver records, and generate daily reports while supporting customer queries and delivery KPI reporting.

Qualifications

• Proven experience in a similar role.
• Fantastic communication skills.
• Excellent problem solving, analytical and organisational skills.
• Ability to work under pressure and to tight timescales.
• Good knowledge of Microsoft Office packages.
• High level of attention to detail.

Responsibilities

• Regularly updating the WTD system, ensuring data is up to date and accurate.
• Monitoring and maintaining records for agency drivers, processing invoices using SAP and keeping accurate records of agencies’ terms and conditions.
• Regularly updating the training and compliance systems, ensuring data is up to date and running reports for site to review.
• Inputting and monitoring drivers’ holidays and sickness absence, maintaining the time-keeping and attendance system and processing sick notes.
• Creating and providing daily reports / spreadsheets for both the Transport and Finance departments.
• Receiving and monitoring fuel deliveries and maintaining the fuel monitoring system.
• Completing general administration tasks. Eg. Ordering uniform and stationary.
• Liaise with Regional Partners with regards to invoicing and PO requisitions.
• Support with the timely resolution of customer queries and complaints.
• Monitoring daily and reporting any outstanding POD’s.
• Recording and monitoring of daily subcontractor activities. Reporting delivery KPI’s and updating the customer portal with delivery information.
• Support the compliance department maintaining the vehicle compliance system, updating vehicle information as required.

Tools

Microsoft Office

Job description

Great Bear (Part of the Culina Group) is recruiting a Transport Administrator for our Stoke-on-Trent site. The role is full-time and permanent, with a 9am-5pm, Monday to Friday schedule. Salary is £27,162 per annum, providing data-driven admin support across Transport and Finance functions.

You will maintain WTD and time-keeping systems, process SAP invoices, manage driver records, and generate daily reports while supporting customer queries and delivery KPI reporting.