Transport Administrator

Cencora, Inc.; Birmingham; On-site; GBP 22,000 - 28,000; Full time

Job summary

Cencora, Inc. is seeking a Transport Clerk to assist in planning delivery schedules, coordinating 3rd party requirements and ensuring timely communication with customers about delays.

The role includes checking driver timesheets, PODs, and wage data while maintaining compliance with health and safety obligations. Ideal candidates will have strong numeric and literacy skills, good communication, and experience with MS Word and Excel.

Qualifications

• Ability to use initiative.
• Good communication skills.
• Attention to detail.
• Customer care.
• Good telephone manner.
• Sound keyboard skills.
• Intermediate Numeracy and Literacy.
• Intermediate MS Word and Excel.

Responsibilities

• Prepare and plan delivery schedules including Service Centre and 3rd party customer / supplier requirements, factoring in our driver rota criteria.
• Communication to customers of any delays to their deliveries
• Investigate any missing parcels.
• Monitoring of temperature records for accuracy and compliance.
• Check driver timesheets prior to distribution ensuring trailer numbers, vehicle registration and shift start times are correctly recorded.
• Raise any discrepancies immediately with the Transport Supervisor.
• Debrief drivers at the end of their shift ensuring all paperwork is completed correctly and/or POD's/Uplifts are returned along with any other relevant shift or vehicle information.
• Brief agency personnel prior to the start of their shift, issuing trailer and unit check sheets, time sheets, fuel cards and gate passes.
• Ensure agency personnel hours are recorded and passed to the Payroll Department by the agreed deadline.
• Analysis digital Tachograph charts including the preparation and distribution of infringement reports.
• Calculate weekly, miles per gallon per vehicle on the hire units and distribute to the Transport Supervisor, Administration Manager, and General Manager.
• Update daily the Fleet KPI detailing all fuel, mileage and fleet costs.
• Ensure wage data is entered correctly onto the system from drivers' timesheets on a daily basis and comprehensively checked prior to submission to the CSC Payroll Department by the agreed deadline.
• Ensure the drivers hours are feeding through correctly from the Drivers Wage Spreadsheet to the Working Time Directive Spreadsheet. Report any discrepancies immediately to the Transport Supervisor.
• Ensure all requested POD's are checked for deliveries.
• Company procedures relevant to Transport
• Drivers Wage Calculation Location of Service Centre network Route Planning Security Procedures,
• Ability to use initiative

Skills

Communication skills

Attention to detail

Customer care

Telephone manner

Keyboard skills

Numeracy

Literacy

MS Word & Excel

Tools

MS Office

Job description

To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. The role ensures all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customer.,

• Prepare and plan the delivery schedules incorporating Service Centre and 3rd party customer / supplier requirements, factoring in our driver rota criteria.
• Communication to customers of any delays to their deliveries
• Investigate any missing parcels.
• Monitoring of temperature records for accuracy and compliance.
• Check driver timesheets prior to distribution ensuring trailer numbers, vehicle registration and shift start times are correctly recorded. Raise any discrepancies immediately with the Transport Supervisor.
• Debrief drivers at the end of their shift ensuring all paperwork is completed correctly and/or POD's/Uplifts are returned along with any other relevant shift or vehicle information.
• Brief agency personnel prior to the start of their shift, issuing trailer and unit check sheets, time sheets, fuel cards and gate passes.
• Ensure agency personnel hours are recorded and passed to the Payroll Department by the agreed deadline.
• Analysis digital Tachograph charts including the preparation and distribution of infringement reports.
• Calculate weekly, miles per gallon per vehicle on the hire units and distribute to the Transport Supervisor, Administration Manager, and General Manager.
• Update daily the Fleet KPI detailing all fuel, mileage and fleet costs.
• Ensure wage data is entered correctly onto the system from drivers' timesheets on a daily basis and comprehensively checked prior to submission to the CSC Payroll Department by the agreed deadline.
• Ensure the drivers hours are feeding through correctly from the Drivers Wage Spreadsheet to the Working Time Directive Spreadsheet. Report any discrepancies immediately to the Transport Supervisor.
• Ensure all requested POD's are checked for deliveries.
  Company procedures relevant to Transport
• Drivers Wage Calculation Location of Service Centre network Route Planning Security Procedures,
• Ability to use initiative
• Good communication skills
• Attention to detail
• Customer care
• Good telephone manner
• Sound keyboard skills
• Intermediate Numeracy and Literacy
• Intermediate MS Word and Excel
  Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere.