Transport Admin Clerk - Fleet, Maintenance and Compliance

World Courier; Birmingham; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Cencora in Birmingham is seeking a Transport Admin Clerk to support fleet, maintenance and compliance within the Transport department. You will assist planning, scheduling, and documentation to ensure legal and safety standards are met.

This fixed-term maternity cover role requires practical transport/logistics experience, strong IT skills (MS Office, Teams) and the ability to work 40 hours weekly from 10am to 6pm.

Qualifications

• Experience in transport/logistics environment and administration.
• Administrative experience and data handling skills.
• Cross-dock operations experience preferred.
• Ability to calculate driver wages and manage route planning.
• Strong organisation and time-management abilities.
• Proficient with MS Office; familiarity with TMS systems.
• Right to work in the UK.

Responsibilities

• Maintain transport operational procedures and documentation.
• Prepare delivery schedules and plan driver rosters.
• Coordinate with warehouse for seamless handover and flow.
• Monitor temperature data and compliance with handling standards.
• Investigate missing parcels and complete follow-up actions.
• Check and attach documents to driver timesheets and PODs.

Skills

Transport logistics experience

Administrative experience

Cross-dock operations

Driver wage calculation

Route planning

Organisational skills

MS Office 365 (Excel, PowerPoint, Word

Teams usage

Right to work in the UK

Tools

TMS software

Microsoft Office 365

Job description

## Transport Admin Clerk - Fleet, Maintenance and ComplianceApply: Birmingham, United Kingdom: Full time: Posted Today: R2615896Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!# **Job Details**# **Maternity Cover - Fixed Term Contract**This role is in support of Cencora's wholesale distribution services in Europe operating through our Alliance Healthcare business.**Department:**Transport **Location**: Birmingham**Hours**: 40 hrs/week 10am - 6pm**Salary**: £ 29,000 per annum**Job Purpose**To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. Acting as a vital link between drivers, warehouse and management by ensuring all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customers.## ## **Key Accountabilities:*** Maintain full knowledge of all transport operational procedures.* Prepare and plan delivery schedules, incorporating Service Centre and third‐party customer/supplier requirements and driver rota criteria.* Liaise closely with the warehouse team to ensure seamless handover and operational flow.* Monitor and record temperature data to ensure compliance with product handling standards.* Investigate missing parcels and take appropriate follow‐up action.* Attach all required documentation to driver timesheets (maps, uplift notes, trailer/unit check sheets).* Check delivery paperwork for accuracy and completeness.* Debrief drivers at the end of their shift, ensuring all paperwork, PODs and uplift notes are returned and accurate.* Check driver timesheets before distribution, ensuring trailer numbers, vehicle registrations and shift start times are correct.* Ensure driver hours feed correctly into the Working Time Directive Spreadsheet and report discrepancies promptly.* Analyse digital tachograph charts and prepare/distribute infringement reports.* Calculate weekly miles‐per‐gallon for hire vehicles and share results with relevant managers.* Act as a proactive partner to customers, supporting problem‐solving and continuous improvement..**Knowledge, Skills and Experience Required:*** Experience in a transport, logistics or distribution environment (preferred but not essential).* Previous experience within an administrative role.* Experience working within a cross-dock operation.* Drivers Wage Calculation* Route Planning* Strong organisational skills with the ability to prioritise tasks in a fast‐paced environment.* Experience with transport management systems (TMS) or similar software is an advantage.* Confident in using IT systems, including Microsoft Office including 365, Excel, PowerPoint, Word and Teams* Right to work in the UK.