Transport Administrator

Alliance Healthcare; Birmingham; Hybrid; GBP 29,000 - 30,000; Full time

Job summary

Cencora in Birmingham is seeking a Transport Administrator to support the Transport operations. You will plan schedules, monitor driver times, liaise with customers, and ensure safety and compliance across the fleet. The role requires attention to detail, good communication, and proficiency with MS Word and Excel. 40 hours per week, shifts 0600–1400, salary £29,785.

Join our team to help deliver reliable transport services while maintaining high standards of safety and customer service.

Qualifications

• Knowledge of Transport procedures and driver wage calculation.
• Location of Service Centre network and route planning knowledge would be advantageous.
• Health & Safety requirements awareness and compliance.

Responsibilities

• Prepare and plan delivery schedules incorporating Service Centre and 3rd party requirements.
• Communicate delays to customers and investigate missing parcels.
• Monitor and verify tachograph data and timesheets.
• Debrief drivers and ensure all paperwork and PODs are completed.
• Manage agency personnel records, timesheets and gate passes.
• Maintain Fleet KPI with fuel, mileage and costs.

Skills

Ability to use initiative

Good communication skills

Attention to detail

Customer care

Good telephone manner

Sound keyboard skills

Intermediate Numeracy and Literacy

Intermediate MS Word and Excel

Job description

## Transport AdministratorApply: Birmingham, United Kingdom: Full time: Posted Today: R2615800Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!# **Job Details** **Department:**Transport **Location**: Birmingham**Hours**: 40 hrs/week 0600 - 1400**Salary**: £29,785**Job Purpose**To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. The role ensures all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customer.## ## Key Accountabilities: * Prepare and plan the delivery schedules incorporating Service Centre and 3rd party customer / supplier requirements, factoring in our driver rota criteria.* Communication to customers of any delays to their deliveries* Investigate any missing parcels.* Monitoring of temperature records for accuracy and compliance.* Check driver timesheets prior to distribution ensuring trailer numbers, vehicle registration and shift start times are correctly recorded. Raise any discrepancies immediately with the Transport Supervisor.* Debrief drivers at the end of their shift ensuring all paperwork is completed correctly and/or POD’s/Uplifts are returned along with any other relevant shift or vehicle information.* Brief agency personnel prior to the start of their shift, issuing trailer and unit check sheets, time sheets, fuel cards and gate passes.* Ensure agency personnel hours are recorded and passed to the Payroll Department by the agreed deadline.* Analysis digital Tachograph charts including the preparation and distribution of infringement reports.* Calculate weekly, miles per gallon per vehicle on the hire units and distribute to the Transport Supervisor, Administration Manager and General Manager.* Update daily the Fleet KPI detailing all fuel, mileage and fleet costs.* Ensure wage data is entered correctly onto the system from drivers’ timesheets on a daily basis and comprehensively checked prior to submission to the CSC Payroll Department by the agreed deadline.* Ensure the drivers hours are feeding through correctly from the Drivers Wage Spreadsheet to the Working Time Directive Spreadsheet. Report any discrepancies immediately to the Transport Supervisor.* Ensure all requested POD’s are checked for deliveries.## .## **Knowledge, Skills and Experience Required.****Job Knowledge**Any prior knowledge of the following would be highly advantageous:· Company procedures relevant to Transport· Drivers Wage Calculation· Location of Service Centre network· Route Planning· Security Procedures· Health & Safety requirements **Skills and Experience:*** Ability to use initiative* Good communication skills* Attention to detail* Customer care* Good telephone manner* Sound keyboard skills* Intermediate Numeracy and Literacy* Intermediate MS Word and Excel