Transport Admin Clerk - Fleet, Maintenance and Compliance

Alliance Healthcare; Birmingham; Hybrid; GBP 29,000 - 31,000; Full time

Job summary

Alliance Healthcare, part of Cencora, is recruiting a Transport Admin Clerk at our Birmingham site to support Fleet, Maintenance and Compliance. The role emphasizes delivery planning, driver rosters and ensuring legal/safety compliance while sustaining service centre operations.

You will liaise with warehouse teams, monitor temperature data, manage documentation, and contribute to ongoing improvements in transport processes.

Qualifications

• Experience in a transport, logistics or distribution environment.
• Previous experience within an administrative role.
• Experience working within a cross-dock operation.
• Drivers wage calculation.
• Route planning.
• Strong organisational skills in a fast-paced environment.
• Experience with transport management systems (TMS) or similar software.
• Confident in using IT systems including Microsoft Office (365, Excel, PowerPoint, Word, Teams).
• Right to work in the UK.

Responsibilities

• Plan delivery schedules and driver rosters to meet customer requirements.
• Liaise with warehouse teams to ensure smooth handover and operations.
• Monitor temperature data to ensure product handling standards.
• Investigate missing parcels and follow up actions.
• Attach documentation to driver timesheets and ensure accuracy.
• Check delivery paperwork for accuracy and completeness.
• Debrief drivers and verify timesheets, trailer numbers and shift times.
• Ensure hours are recorded correctly in the Working Time Directive spreadsheet.
• Analyse tachograph charts and produce infringement reports.
• Compute weekly miles-per-gallon for hire vehicles and share with managers.
• Support customers and drive continuous improvements in transport operations.

Skills

Transport experience

Administrative role

Cross-dock operations

Route planning

Driver wage calculation

MS Office 365

TMS knowledge

Organisational skills

Right to work in UK

Tools

Transport Management System (TMS)

Microsoft Office 365

Job description

## Transport Admin Clerk - Fleet, Maintenance and ComplianceApply: Birmingham, United Kingdom: Full time: Posted Today: R2615896Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!# **Job Details**# **Maternity Cover - Fixed Term Contract**This role is in support of Cencora's wholesale distribution services in Europe operating through our Alliance Healthcare business.**Department:**Transport **Location**: Birmingham**Hours**: 40 hrs/week 10am - 6pm**Salary**: £ 29,000 per annum**Job Purpose**To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. Acting as a vital link between drivers, warehouse and management by ensuring all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customers.## ## **Key Accountabilities:*** Maintain full knowledge of all transport operational procedures.* Prepare and plan delivery schedules, incorporating Service Centre and third‐party customer/supplier requirements and driver rota criteria.* Liaise closely with the warehouse team to ensure seamless handover and operational flow.* Monitor and record temperature data to ensure compliance with product handling standards.* Investigate missing parcels and take appropriate follow‐up action.* Attach all required documentation to driver timesheets (maps, uplift notes, trailer/unit check sheets).* Check delivery paperwork for accuracy and completeness.* Debrief drivers at the end of their shift, ensuring all paperwork, PODs and uplift notes are returned and accurate.* Check driver timesheets before distribution, ensuring trailer numbers, vehicle registrations and shift start times are correct.* Ensure driver hours feed correctly into the Working Time Directive Spreadsheet and report discrepancies promptly.* Analyse digital tachograph charts and prepare/distribute infringement reports.* Calculate weekly miles‐per‐gallon for hire vehicles and share results with relevant managers.* Act as a proactive partner to customers, supporting problem‐solving and continuous improvement..**Knowledge, Skills and Experience Required:*** Experience in a transport, logistics or distribution environment (preferred but not essential).* Previous experience within an administrative role.* Experience working within a cross-dock operation.* Drivers Wage Calculation* Route Planning* Strong organisational skills with the ability to prioritise tasks in a fast‐paced environment.* Experience with transport management systems (TMS) or similar software is an advantage.* Confident in using IT systems, including Microsoft Office including 365, Excel, PowerPoint, Word and Teams* Right to work in the UK.