Transport Administrator

Alliance Healthcare Management Services Limited; Birmingham; On-site; GBP 27,000 - 33,000; Full time

Job summary

Alliance Healthcare Management Services Limited in Birmingham is seeking a Transport Clerk to support the management of Transport operations, ensuring services meet financial and customer service objectives while complying with Health & Safety obligations.

The role covers vehicle and route planning, driver rostering, communicating delays to customers, and maintaining accurate timesheets and tachograph data to support payroll and KPI reporting.

Qualifications

• Company procedures relevant to Transport.
• Drivers Wage Calculation.
• Location of Service Centre network.
• Route Planning.
• Security Procedures.
• Health & Safety requirements.

Responsibilities

• Prepare and plan delivery schedules with Service Centre and 3rd party requirements.
• Communicate delays to customers.
• Investigate missing parcels.
• Monitor temperature records for accuracy.
• Check timesheets and vehicle details before distribution.
• Debrief drivers and ensure paperwork is complete.

Skills

Initiative

Communication

Attention to detail

Customer care

Telephone manner

Keyboard skills

Numeracy & literacy

MS Word & Excel

Job description

Job Details

Department: Transport

Location: Birmingham

Hours: 40 hrs/week 0600 - 1400

Salary: £29,785

Job Purpose

To assist in the effective management of Transport operations to ensure the Service Centre Transport Fleet function delivers agreed financial and customer service objectives. The role ensures all transport operations are conducted legally, safely, and in full compliance with Health & Safety obligations to drivers and members of the public. The transport clerk must ensure timely and efficient vehicle, driver and route planning for both internal and external customer.

Key Accountabilities

• Prepare and plan the delivery schedules incorporating Service Centre and 3rd party customer / supplier requirements, factoring in our driver rota criteria.
• Communication to customers of any delays to their deliveries.
• Investigate any missing parcels.
• Monitoring of temperature records for accuracy and compliance.
• Check driver timesheets prior to distribution ensuring trailer numbers, vehicle registration and shift start times are correctly recorded.
• Raise any discrepancies immediately with the Transport Supervisor.
• Debrief drivers at the end of their shift ensuring all paperwork is completed correctly and/or POD’s/Uplifts are returned along with any other relevant shift or vehicle information.
• Brief agency personnel prior to the start of their shift, issuing trailer and unit check sheets, time sheets, fuel cards and gate passes.
• Ensure agency personnel hours are recorded and passed to the Payroll Department by the agreed deadline.
• Analysis digital Tachograph charts including the preparation and distribution of infringement reports.
• Calculate weekly, miles per gallon per vehicle on the hire units and distribute to the Transport Supervisor, Administration Manager and General Manager.
• Update daily the Fleet KPI detailing all fuel, mileage and fleet costs.
• Ensure wage data is entered correctly onto the system from drivers’ timesheets on a daily basis and comprehensively checked prior to submission to the CSC Payroll Department by the agreed deadline.
• Ensure the drivers hours are feeding through correctly from the Drivers Wage Spreadsheet to the Working Time Directive Spreadsheet.
• Report any discrepancies immediately to the Transport Supervisor.
• Ensure all requested POD’s are checked for deliveries.

Job Knowledge

• Company procedures relevant to Transport
• Drivers Wage Calculation
• Location of Service Centre network
• Route Planning
• Security Procedures
• Health & Safety requirements

Skills and Experience

• Ability to use initiative
• Good communication skills
• Attention to detail
• Customer care
• Good telephone manner
• Sound keyboard skills
• Intermediate Numeracy and Literacy
• Intermediate MS Word and Excel

Benefits

• Benefit offerings outside the US may vary by country and will be aligned to local market practice.
• The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time Affiliated Companies

Affiliated Companies: Alliance Healthcare Management Services Limited

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Reasonable Accommodations

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [e-mail]. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned.

About Cencora

Cencora is a leading global pharmaceutical solutions company that is committed to improving the lives of people and animals everywhere. We connect manufacturers, providers, and patients to ensure that anyone can get the therapies they need, where and when they need them. We’re a purpose-driven organization, where all of our team members around the world are united in our responsibility to create healthier futures. We work together every day to help our partners bring their innovations to patients worldwide, creating unparalleled access and impact at the center of health.