Transport Administrator

Whistl Uk Ltd; Bedford; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

23 days annual leave

Company pension

Long service rewards

Health cash plan

Critical illness cover

Benefits portal access

Employee Assistance Program

Job summary

Whistl UK Ltd is seeking a Transport Administrator to join the busy Transport team in Bedford. You will provide high-quality administrative support to the Transport Manager and Supervisors, helping us deliver efficient, compliant, and cost-effective transport operations for our customers.

This role is ideal for someone with strong organisational skills, who thrives in a fast-paced environment. Monday to Friday, 6 am - 3 pm with flexibility to support business needs.

Qualifications

• Previous admin experience in a transport or logistics environment.
• Confident communicator with strong organisational skills.
• IT savvy with good MS Office skills (Excel, Outlook, Word).
• Flexible team player with great attention to detail.
• Full driving licence (occasional travel may be required).
• Shift pattern Monday to Friday, 6 am - 3 pm. Flexibility is required to support business needs.

Responsibilities

• Be the first point of contact in the transport office for drivers, customers, and internal teams.
• Record and report driver hours, holidays, and absences.
• Support payroll and HR paperwork for the Transport team.
• Maintain tachograph and fleet records in line with regulations.
• Assist with driver recruitment, onboarding, and licence checks.
• Provide reports and support managers with investigations or meetings.
• Help with daily routing and office admin tasks as required.

Skills

Administrative experience

MS Office

Communication

Tools

MS Office Suite

Job description

We’re looking for a detail-oriented and proactive Transport Administrator to join our busy Transport team in Bedford. You’ll provide high-quality administrative support to the Transport Manager and Supervisors, helping us deliver efficient, compliant, and cost-effective transport operations for our customers.

This role is ideal for someone with strong organisational skills, excellent attention to detail, who thrives in a fast-paced environment.

What You’ll Do

• Be the first point of contact in the transport office for drivers, customers, and internal teams.
• Record and report driver hours, holidays, and absences.
• Support payroll and HR paperwork for the Transport team.
• Maintain tachograph and fleet records in line with regulations.
• Assist with driver recruitment, onboarding, and licence checks.
• Provide reports and support managers with investigations or meetings.
• Help with daily routing and office admin tasks as required.

Additional information: Shift pattern Monday to Friday, 6 am - 3 pm. Flexibility is required to support business needs

• Previous admin experience in a transport or logistics environment
• knowledge of driver hours, tachograph rules, and working time directives.
• Confident communicator with strong organisational skills.
• IT savvy with good MS Office skills (Excel, Outlook, Word).
• Flexible team player with great attention to detail.
• Full driving licence (occasional travel may be required).

About Company

We are the UK’s leading delivery management company providing efficient, high-quality and competitively priced services across Business Mail, Parcels, Fulfilment and Doordrop Media both in the UK and internationally. Distributing more than 4 billion items annually, we are market leaders in Downstream Access Mail (DSA) services handling over 50% of bulk business mail in the UK.

We are in the top 100 privately owned companies with 23 locations across the UK. Our success is down to our people and the values we all follow to delivery excellence to our customers.

We think as part of a team, act with a can-do attitude and do the right thing. Following these simple values has resulted in our people delivering and exceeded both our business and personal development goals.

We are a ‘family’ of uniquely different people with strengths in the areas we work in and always have the opportunity to be curious to enhance ourselves.

We are a disability confident employer and embrace Well Being, EDI and ESG to make ourselves and our environment the best it can be.

• 23 days' annual leave
• Company Pension
• Long service rewards: both financial and leave-based.
• Health cash plan.
• Critical Illness cover
• Access to our prestige benefits and rewards portal.
• Access to a well-established Employee Assistance Programme provider.
• And other excellent benefits you'd expect from a market leader.