Transplant Administration Coordinator

Oxford University Hospitals NHS Foundation Trust; Oxford; On-site; GBP 21,000 - 25,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust is seeking an administrative professional to support clinical teams across its hospital services. The role involves handling confidential information, managing diaries and correspondence, and coordinating outpatient appointments.

The successful candidate will work with consultants and nursing staff, ensuring timely processing of referrals, letters, and patient records, while maintaining high standards of accuracy and professionalism.

Qualifications

• Provide robust administration support to clinical, nursing and administrative staff.
• Respond to communications promptly via email, face-to-face and telephone.
• Maintain patient confidentiality at all times.
• Use Trust IT systems (EPR, Voice Recognition, SCANIT) to register patients and manage appointments.

Responsibilities

• Provide administrative support to Consultants, clinical staff and all patients under their care.
• Diary management and correspondence support.
• Process outpatient appointments and discharge letters within expected timelines.
• Open and prioritise incoming post and action urgent items as needed.
• Monitor urgent investigation requests and ensure RTT targets are met.
• Maintain accurate filing in paper or electronic records.

Skills

Administration

Communication

Confidentiality

IT systems

Tools

EPR

Voice Recognition

SCANIT

Job description

Oxford University Hospitals NHS Foundation Trust is seeking an administrative professional to support clinical teams across its hospital services. The role involves handling confidential information, managing diaries and correspondence, and coordinating outpatient appointments.

The successful candidate will work with consultants and nursing staff, ensuring timely processing of referrals, letters, and patient records, while maintaining high standards of accuracy and professionalism.