Transition Administrator

Nhs-1; Sheffield; Sur place; GBP 26 000 - 27 000; Temps partiel

Avantages offerts par ce poste

Generous annual leave

NHS pension

Health and wellbeing programmes

Exclusive discounts

Résumé du poste

Sheffield Children’s NHS Foundation Trust is seeking a Transition Administrator to support the Healthcare Transition Team at Sheffield Children’s Hospital. This part-time role (15.75 hours per week) will provide essential administrative support, coordinating meetings, minute-taking, diary management, and other clerical tasks to ensure smooth transition from children to adult services.

The post is permanent and NHS AfC Band 3, offering pro rata salary (£25,760–£27,476) and a supportive work

Qualifications

• Competent user of Microsoft Word, Excel, email and the internet.
• Experience of collecting, reviewing and inputting information into databases and spreadsheets.
• Experience with compiling information from a number of sources and presenting it in written format.
• Experience of diary management.
• Previous experience of administrative work within a healthcare environment.

Responsabilités

• Provide administrative and clerical support to the Healthcare Transition team.
• Aid the team in completion of tasks related to Healthcare Transition.
• Hands-on use of information systems and diary management.
• Establish clear communications with colleagues at all levels, including senior clinicians and managers.

Connaissances

Microsoft Word

Microsoft Excel

Email

Internet

Diary management

Data entry

Information gathering

Prioritisation

Formation

GCSE Maths and English

ECDL

Outils

Databases

Spreadsheets

Description du poste

Main area Administrative Services Grade NHS AfC: Band 3 Contract Permanent Hours Part time - 15.75 hours per week (Monday to Friday service) Job ref 425-26-8277752-A

Employer Sheffield Children’s NHS Foundation Trust Employer type NHS Site Sheffield Children’s NHS Foundation Trust Town Sheffield Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 11/10/2026 23:59

Transition Administrator

NHS AfC: Band 3

Job overview

Permanent | Part Time (15.75)

An exciting opportunity has arisen to join the Healthcare Transition Team at Sheffield Children’s Hospital. This role will support the development and delivery of high-quality, patient-focused care for young people requiring transitional care across a range of specialties.

The successful candidate will provide comprehensive administrative support to the team, including organising and coordinating meetings, taking and distributing meeting minutes, managing diaries, and undertaking a variety of other administrative duties as required.

The Healthcare Transition Team is a small, friendly, and supportive central team based on the main acute site at Sheffield Children’s Hospital.

Working across the Trust and all care groups, the team provides expert guidance and support to specialties throughout the transition process, helping to ensure young people experience a smooth and effective transition into adult services.

Main duties of the job

This role is responsible for providing administrative and clerical support to the Healthcare Transition team

• The post holder will aid the team in the completion of specific tasks associated with the delivery of Healthcare Transition.
• The position requires sound knowledge of IT systems, excellent communication skills with staff at various levels in the organisation and will necessitate hands‑on use of information systems.
• The post holder must establish good working relationships and clear communications with colleagues. These working relationships will be at every level including senior clinicians and managers.

Working for our organisation

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children’s Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We’re proud that 73% of colleagues would recommend Sheffield Children’s as a place to work, placing us among the top five NHS trusts in England — and the top-ranked trust in the North East and Yorkshire — in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values — Compassion, Accountability, Respect, and Excellence — to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

As we approach our 150th anniversary in 2026, we’re excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts — helping you thrive at work and beyond.

Detailed job description and main responsibilities

For more information on the main responsibilities for this post, please refer to the job description and person specification.

****We strongly encourage all applicants to review their right to work eligibility before submitting an application to help avoid any disappointment during the recruitment process.

This role has been assigned occupation code 4142 using the CASCOT coding tool. Under current Home Office guidance for further information on occupation codes, sponsorship eligibility and right-to-work requirements, please visit: Skilled Worker visa: Your Job – GOV.UK. Skilled Worker visa: eligible occupations and codes - GOV.UK

Diversity Statement

At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at [email protected] . Together, we’re building a workplace where everyone belongs.

Person specification

Qualifications and Training

• Educated to GCSE or equivalent standard in Maths and English
• ECDL

Experience

• Competent user of Microsoft Word, Excel, email and the internet
• Experience of collecting, reviewing and inputting information into databases and spreadsheets
• Experience with compiling information from a number of sources and presenting it in written format
• Experience of diary management
• Previous experience of administrative work within a healthcare environment

Knowledge and Skills

• Good understanding of a variety of methods of collecting and reporting information
• Ability to prioritise and organise work under pressure to meet deadlines
• Ability to use own initiative

Personal Attributes

• Adaptable to change.

Employer certification / accreditation badges

The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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