Transfers Executive - Embarkation/Disembarkation

The Travel Corporation; United Kingdom; Hybrid; GBP 22,000 - 32,000; Full time

Job summary

The Travel Corporation is seeking a detail‑driven Transfers Coordinator within its Uniworld Transfers team. You will pull passenger lists into manifests for embarkation and disembarkation, coordinating with third‑party suppliers across Europe and updating MXP software daily.

You will balance operational and accounting queries, require excellent Excel skills, and maintain clear communication with Airport Representatives and Local Hosts. Hybrid in-office work is expected.

Qualifications

• Previous experience in a similar role.
• Excellent computer skills with strong Excel knowledge.
• Travel industry background desirable and strong communication skills.

Responsibilities

• Manage all communication into the Transfer inbox.
• Pull passenger lists into a working manifest.
• Ensure manifests scheduled efficiently around embarkation/disembarkation.
• Process updates from overseas reservation teams.
• Book transfer components with 3rd party suppliers.
• Liaise with ship team regarding disembarkation transfer requirements.
• Manage transfer requests in line with overheads.
• Book transfers for groups and charters.
• Communicate transfer arrangements to Airport Rep teams, Local hosts and Train Escorts.
• Manage supplier relationships through regular meetings.
• Daily/weekly closing of transfer/airport rep services in MXP.
• Build supplier services in MXP for transfers.
• Coordinate with other departments across time zones.

Skills

Excellent communication

Organisational skills

Attention to detail

Flexible team player

Strong Excel knowledge

Tools

Excel

Job description

Working pattern: This is a shift-based role working 4 days-on, 2 days-off, including Bank Holidays and weekends through the operating period.

Hybrid: Hybrid working model with an expectation of 2/3 days a week in the office.

Early Closing Disclaimer

We may close this vacancy earlier than the advertised closing date if we receive a high volume of applications or identify suitable candidates through our sourcing activities. We therefore encourage interested applicants to submit their application as early as possible.

Company Introduction

The Travel Corporation (TTC), a leading travel company comprising of well-known travel brands such as Trafalgar, Costsaver, Luxury Gold, Contiki, Brendan Vacations, Uniworld River Cruising, and Insight Vacations. The Travel Corporation is represented by over 40 sales offices and 10,000 team members globally, whilst serving over 2 million customers annually across more than 70 countries.

At The Travel Corporation, we believe that our people are the key to our success, and we are proud to foster a culture of talent development and progression for our team members across our family of brands. We invite you to look at our career’s website (http://careers.uk.ttc.com) to find out more about the work of the Travel Corporation and our Staff Benefits.

The Role

As a member of the Uniworld Transfers team, the world’s best and most awarded luxury river cruise line, you will be responsible for pulling the list of arriving and departing guests into a manifest depending on their booking of pre/post cruise or embarkation/disembarkation services and booking transfer services with 3rd parties.

This is a busy role, overseeing manifests and transfer services for 14 ships, continually updating and communicating with the many transport suppliers across Europe, including communication with Airport Representatives and Local Hosts.

In addition to the services booked will need to be closed accordingly within MXP Software on a daily/weekly basis, thus ensuring all transfer suppliers and Airport services invoices are processed in a timely manner.

The role requires someone with exceptional organisation skills who can keep on top of the many updates and communication needed to deliver an exception transfer service, you will also need to have an excellent understanding of excel.

Multitasking is key to the role to balance between Operational and accounting queries.

This role will require a certain amount of flexibility, at times managing updates to manifests out of hours and communicating changes to all 3rd parties.

Our Values

• inherent Passion: our love for travel is the foundation of everything we do
• incredible People: diverse, delightful and dedicated individuals
• impactful Purpose: making a positive impact on the destinations, communities and wildlife we visit

What Will You Do?

• Manage all communication into the Transfer inbox.
• Work on pulling passenger lists into a working manifest.
• Ensure manifests scheduled efficiently around embarkation/disembarkation components.
• To process all updates coming in from the overseas reservation teams.
• To book all transfer component with 3rd party suppliers.
• To liaise with the ship team regarding disembarkation transfer requirements.
• Manage transfer requests in line with expected overheads.
• Booking transfer requests for groups and Charters.
• Communicating transfer arrangements to Airport Rep teams, Local hosts and Train Escorts.
• Managing supplier relationship through regular meetings.
• Daily/weekly closing of transfer /airport rep services within MXP.
• Building of supplier services in MXP for transfers.
• Liaising with other departments on various time zones.

About You

• Previous experience in a similar role.
• Excellent computer skills, with a sound knowledge of excel strongly required.
• Travel industry background highly desirable.
• Excellent communication skills both verbal and written
• Positive, friendly, enthusiastic personality.
• Ability to remain calm and professional at all times.
• Flexible team player with the confidence to work unsupervised.
• Accuracy and attention to detail.

TTC is an equal opportunity employer, committed to inclusion and accessibility throughout our recruitment process. Please let us know if you require any adjustments to support your application.