Transactional Finance Administrator

Caledonian Sleeper Limited.; United Kingdom; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

25 days annual leave

Free travel on ScotRail for you and/or

Free travel on Caledonian Sleeper

Rail travel discounts

Friends & family travel tickets

HAPI Benefits membership

Job summary

Caledonian Sleeper Limited invites applications for a Transactional Finance Administrator joining the Finance team on a hybrid contract in Glasgow or Inverness. The role focuses on day-to-day transactional processing within Accounts Payable, ensuring timely, accurate records and compliance.

You will work closely with the AP/AR functions, maintain PO logs, manage mailboxes and support process improvements while adapting to changing business needs.

Qualifications

• Reliable and organised with a strong attention to detail.
• Willing to learn new systems and processes.
• Ability to manage routine tasks accurately.
• Understanding of accounting principles and compliance preferred.
• Capable of processing payments with accuracy.

Responsibilities

• Manage day-to-day transactional tasks for AP to ensure timely processing.
• Confirm deliveries, goods receipts and maintain PO logs.
• Mailbox management and timely supplier payments.
• Support GR/IR processes and general ledger reconciliation.
• Assist process improvements and adapt to changing needs.

Skills

Attention to detail

Organised

Willingness to learn

Accurate task management

Tools

Microsoft Excel

Job description

Glasgow OR Inverness (Hybrid)
Permanent | Full Time – 37.5 hours
Salary range £26,500 - £28,000 (depending on experience)

ABOUT CALEDONIAN SLEEPER

Caledonian Sleeper is an iconic overnight rail journey connecting Scotland with London, operating nightly (excluding Saturdays) and serving major cities and rural destinations. With a heritage dating back to the late 19th century, we are renowned for comfort, hospitality and a unique travel experience across the UK’s scenic routes.

As a service operated on behalf of the Scottish Government, Caledonian Sleeper contributes to sustainable, convenient travel as part of the UK public sector.

Our core values are Togetherness, Respect, Integrity and Passion, underpinning everything we do. We are committed to a diverse and inclusive organisation that reflects the communities we serve and fosters a collaborative, respectful and passionate approach to guest experience.

THE ROLE

Caledonian Sleeper Limited (CSL) is redefining how Finance operates - modernising systems, strengthening processes and building a team culture where everyone contributes to accurate, timely financial information.

We are seeking a Transactional Finance Administrator to join the Finance team at CSL. In this role, you will manage day-to-day transactional activities, ensuring accurate and timely processing of financial documents across Accounts Payable (AP).

You will work closely with the wider Finance team and help ensure transactional records are complete, compliant and audit ready.

RESPONSIBILITIES

The Transactional Finance Administrator will support the Finance team by managing day-to-day transactional tasks and ensuring accurate, timely processing of financial documents.

Accounts Payable (AP)

• Confirm Deliveries and perform Goods Receipts
• Maintain the Purchase order Log
• Mailbox Management
• Ensure timely payments to suppliers.
• GR/IR support
• Any other tasks as allocated by the Transactional Finance Manager
• Following procedures and controls.
• Assist in the implementation of process improvements.
• Responsibilities may evolve with changes in the business, and the post holder should be flexible and adaptable to meet new demands.

Compliance & improvement

• Ensure compliance with internal policies and external regulations.
• Assist with implementing process improvements.

Flexibility

• Undertake other tasks allocated by the Transactional Finance Manager, with responsibilities evolving as the business changes.

PREFERRED SKILLS EXPERIENCE AND ATTRIBUTES

To excel in this role, you will need:

• To be reliable and organised with a strong attention to detail and a positive and collaborative approach.
• To be willing to learn new systems and processes
• The ability to manage routine tasks accurately and consistently
• An understanding of accounting principles, financial regulations and compliance is preferred.
• Have the capability to process payments while ensuring the accuracy and completeness of all transactions.
• Competent user of Microsoft Office applications, particularly Excel.

OUR VALUES: TOGETHERNESS, RESPECT, INTEGRITY AND PASSION

The requirements of this role align with our core values in the following ways:

• Togetherness:Works closely with the Finance team to manage daily transactional execution and keep activities moving in a shared, team-based way.
• Respect:Ensures accurate, timely processing of invoices and documents (including confirming deliveries and goods receipts), showing care for stakeholders’ work and for what others need to run effectively.
• Integrity:Ensures that financial policies and procedures are followed. Supports accurate reconciliations (including GR/IR and vendor statement reconciliation), maintaining reliable records across AP/AR and the general ledger.
• Passion:Brings a continuous-improvement mindset to optimise AP/AR processes, resolve transactional issues, and improve day-to-day ways of working.

WHY CALEDONIAN SLEEPER?

• Be part of an iconic brand with a rich heritage and a forward-looking future.
• Collaborate across a diverse network of partners, depots and onboard teams in a values-led, inclusive culture.
• Play a pivotal role in delivering a premium guest experience every night across Scotland and beyond.
• Access a hybrid work environment with opportunities to influence at depot level and shape standards across the network.
• Competitive salary and benefits package.
• Join a team that prioritises Togetherness, Respect, Integrity and Passion in everyday action from onsite governance to customer facing moments.

WHAT WE OFFER

• 25 days annual leave (plus public holidays)
• Free travel on Scotrail for you and eligible family members
• Free travel on Caledonian Sleeper for you and eligible family members
• Significant discount on other UK rail travel for you and eligible family members
• Allocation of “friends and family” tickets for travel on Caledonian Sleeper
• HAPI Benefits membership offering discounts at selected retailers, hospitality venues and gyms etc.

We look forward to reviewing your application. Closing date for applications will be9th September 2026.

Occasionally we receive a large volume of applications for our roles and when that happens, we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

At Caledonian Sleeper Limited we are committed to building a diverse and inclusive organisation that supports the needs of all and matches the diverse profile of our guests. As such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from all if you feel you match the skill requirements of the role.

Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.